Conference App Case Studies

500+ attendees · 8 tracks · 185 contributions

TWEPP 2025 — the Topical Workshop on Electronics for Particle Physics — relied on HEPCon for automatic Indico synchronisation, mobile-first agenda browsing, and push notifications supporting one of the largest electronics-for-physics communities.

TWEPP electronics instrumentation Crete Indico sync offline access sponsor analytics

350 attendees · 6 tracks · 200 contributions · 80 posters

HEPCon provided the GIREP-EPEC 2025 mobile agenda in Leiden with Indico sync, session-level filters, and push notifications for the international physics education community.

In-person Academic Education

The physics-education research community came back: a year after GIREP-EPEC 2025 in Leiden, GIREP MPTL 2026 in Crete brought the community's next meeting to HEPCon — 296 contributions in 102 sessions, up to 9 in parallel.

GIREP MPTL physics education education research Crete returning community CERN Indico

~600 (est.) attendees · 9 tracks · 591 contributions · ~250 (est.) posters

HEPCon delivers the official CHEP 2026 mobile and web agenda in Bangkok — the fourth CHEP edition supported, after Sofia 2018, Adelaide 2019, and Norfolk 2023.

CHEP HEP Computing Bangkok Chulalongkorn sustainable computing Indico distributed computing simulation software

~350 (est.) attendees · 10 tracks · 344 contributions · 66 posters

HEPCon delivers the official LHCP 2026 mobile and web agenda in Paris — the fourth LHCP edition supported, after Bologna 2018, Belgrade 2023, and Boston 2024.

LHCP LHC Large Hadron Collider Paris Sorbonne ATLAS CMS ALICE LHCb Indico

800 attendees · 6 tracks · 150+ sessions · 300+ posters

EuNPC 2025 leveraged HEPCon for streamlined agenda access, Indico synchronisation, and offline-ready mobile navigation for the European nuclear physics community.

EuNPC nuclear physics Caen Indico sync offline access push notifications

1200 attendees · 7 tracks · 180+ sessions · 400+ posters

HEPCon supported the Lepton Photon Symposium with a synchronised agenda, hybrid livestreams, and personalised schedules for a diverse global audience.

Lepton Photon hybrid event livestream Madison reminders time zones offline access

798 attendees · 12 tracks · 684 contributions · 102 posters

HEPCon delivered the official EPS-HEP 2025 mobile and web agenda with Indico synchronization, offline access, and real-time updates for one of the largest particle physics conferences in Europe.

In-person Academic Large-scale

1100 attendees · 6 tracks · 640+ contributions · 450+ posters

Premier heavy-ion conference at GSI/FAIR, Frankfurt, with multi-venue sessions and a dense poster programme.

Quark Matter heavy-ion FAIR GSI Frankfurt multi-venue poster browsing offline access

1200 attendees · 8 tracks · 900+ contributions · 600+ posters

The field’s reference conference; plenaries and a large parallel/poster program.

HEP ICHEP room maps full-text search sponsor analytics Indico Prague

400 attendees · 5 tracks · 200 contributions · 100 posters

HEPCon powered the EuCAIFCon 2024 mobile agenda in Amsterdam with Indico sync from the NIKHEF instance, clear AI-track navigation, and push notifications for 400 researchers.

In-person Academic Interdisciplinary

800 attendees · 6 tracks · 420+ contributions · 300+ posters

Mobile and web schedule with session reminders, speaker profiles, and quick updates via Indico sync for the largest LHCP edition to date.

LHCP LHC Boston reminders favourites room maps track colours Indico

1000 attendees · 6 tracks · 580+ contributions · 400+ posters

Flagship heavy-ion conference with dense parallel and poster program at the University of Houston.

Quark Matter heavy-ion poster browsing offline access Houston ALICE STAR

750 attendees · 8 tracks · 580 contributions · 500 posters

HEPCon powered the EPS-HEP 2023 mobile and web agenda at DESY Hamburg with Indico sync from the DESY Indico instance, push notifications, and measurable sponsor visibility.

In-person Academic Large-scale

250 attendees · 4 tracks · 110+ contributions · 60+ posters

Supersymmetry and unification conference with plenaries, parallels and posters, hosted at the University of Southampton.

SUSY BSM physics Southampton calendar sync reminders full-text search

400 attendees · 6 tracks · 420+ contributions · 300+ posters

Large Hadron Collider Physics conference edition in Belgrade, covering Run-3 highlights and HL-LHC preparations.

LHCP LHC Belgrade track colors calendar sync analytics Indico

600 attendees · 13 tracks · 587 contributions · 250 posters

HEPCon delivered the CHEP 2023 mobile agenda at Jefferson Lab with full-text search, sponsor placements, and track filters for a 13-track computing programme.

In-person Academic Large-scale

300 attendees · 4 tracks · 150 contributions · 120 posters

HEPCon delivered the Hard Probes 2023 mobile agenda in Münster with Indico sync from the university instance, poster browsing, and push notifications for 300 nuclear physics researchers.

In-person Academic Nuclear physics

1050 attendees · 8 tracks · 800 contributions · 500 posters

HEPCon delivered the ICHEP 2022 mobile and web agenda in Bologna with Indico sync, sponsor visibility, and push notifications for the biennial flagship of high-energy physics.

In-person Academic Large-scale

550 attendees · 12 tracks · 480 contributions · 190 posters

HEPCon powered the CHEP 2019 mobile agenda in Adelaide with Indico sync, sponsor banners, and engagement analytics for one of the largest HEP computing conferences.

In-person Academic Large-scale

250 attendees · 3 tracks · 143 contributions · 80 posters

HEPCon delivered the ACAT 2019 mobile and web agenda with Indico sync and offline access for 250 researchers at a remote alpine venue where connectivity was limited.

In-person Academic Workshop

150 attendees · 3 tracks · 70+ contributions · 40+ posters

International Workshop on Top Quark Physics, bringing together experimentalists and theorists in a focused single-venue setting.

TOP top quark Bad Neuenahr workshop track filters calendar sync Indico

575 attendees · 12 tracks · 500 contributions · 200 posters

HEPCon provided the official mobile agenda for CHEP 2018, automatically importing the Indico timetable and pushing live updates to 575 attendees across 12 tracks.

In-person Academic Large-scale

350 attendees · 5 tracks · 200+ contributions · 80+ posters

Sixth Annual Large Hadron Collider Physics conference, bridging ATLAS, CMS, LHCb, and ALICE latest results.

LHCP LHC Bologna push notifications Indico sync offline access

The IFToMM rotor-dynamics community ran its 2026 world conference on HEPCon: 138 contributions in 56 sessions — up to four in parallel — synced from the public EasyChair smart program, with papers downloadable inside the app.

rotor dynamics mechanical engineering IFToMM EasyChair Finland parallel sessions paper downloads

~150 (est.) attendees · 6 tracks · 54 contributions · 5 posters

HEPCon shipped JASMEE's first-ever dedicated conference app for the 29th meeting in Osaka — 54 contributions in 22 sessions, bilingual content, Indico Global sync, offline-first delivery.

JASMEE Medical Education EMP Medical English Japan Osaka Bilingual Indico Global

600 attendees · 5 tracks · 120+ sessions · 200+ posters

HEPCon supported EUSPR 2025 by connecting prevention researchers with a structured agenda, offline support, and enhanced visibility of session content.

EUSPR prevention science public health Berlin non-technical audience offline access push notifications

180 attendees · 3 tracks · 20+ sessions · 2 posters

HEPCon supported the Medical Device Sterilization Workshop 2025 by giving hybrid participants a structured mobile agenda, offline access for on-site attendees, and quick links to slides and recordings.

medical devices sterilisation Fermilab hybrid event slides and videos cross-industry regulatory

~1,000 (est.) attendees · 1023 contributions

HEPCon carried ICHEP to South America — the third ICHEP edition in the app after Bologna 2022 and Prague 2024. 552 attendees used it across a 1,023-contribution programme in 192 sessions, saving 1,624 talks to personal schedules.

ICHEP particle physics flagship conference Brazil CERN Indico parallel sessions conference series

1000 attendees · 10 tracks · 250+ sessions · 200+ posters

HEPCon supported the AESOP 2025 congress with mobile-first access to complex thematic tracks, ensuring inclusivity and smooth navigation for urban planners and researchers.

AESOP urban planning social sciences Istanbul offline access multi-track sustainability