For complex, multi-track programmes: attendees get a fast, offline-first agenda that makes hundreds of talks navigable — and you keep one source of truth, the system you already use. Nothing re-keyed, live in 48 hours.
15,000+ attendees served since 2018 — from CHEP and ICHEP to research days
You keep exactly one source of truth — the system you already use. We mirror it into the one app attendees install once: returning communities arrive with HEPCon already on their phones. Nothing re-keyed.
Using EDAS, OpenReview, Microsoft CMT or something else? Every system exports a spreadsheet — that's all we need. See all integrations →
Built for 5,000 papers. Effortless at 50.
Have an Indico, EasyChair, or public ConfTool link? Preview your event now →
Built for programmes where dozens of talks run in parallel and the schedule changes on the day.
Built for: Scientific Conferences · Medical Congresses · Engineering Symposiums · Social Sciences & Humanities · University Research Days · Corporate R&D Summits
The three most recent completed events:
~1,000 (est.) attendees · 1023 contributions
HEPCon carried ICHEP to South America — the third ICHEP edition in the app after Bologna 2022 and Prague 2024. 552 attendees used it across a 1,023-contribution programme in 192 sessions, saving 1,624 talks to personal schedules.
View case study~600 (est.) attendees · 9 tracks · 591 contributions · ~250 (est.) posters
HEPCon delivers the official CHEP 2026 mobile and web agenda in Bangkok — the fourth CHEP edition supported, after Sofia 2018, Adelaide 2019, and Norfolk 2023.
View case study~350 (est.) attendees · 10 tracks · 344 contributions · 66 posters
HEPCon delivers the official LHCP 2026 mobile and web agenda in Paris — the fifth LHCP edition supported, after Bologna 2018, Belgrade 2023, Boston 2024 and Taipei 2025.
View case study“HEPCon made a real contribution to the conference, and I am very glad that we used it.”
The fastest way to evaluate HEPCon is the way your attendees will use it. Install the free app and browse recent conferences — full programme, abstracts, speakers, and maps. Works offline once loaded.
iOS
Android
Prefer a guided tour? Book a 20-minute call.
No developers, no data entry — the programme stays in the system you already use.
Paste your Indico, EasyChair, or public ConfTool link, or send an export or a CSV/Excel spreadsheet from anything else.
A link builds a private preview in about 30 seconds; an export is built for you within 48 hours. Share the join code with your committee and evaluate for as long as you need — the go-live decision is due one week before the event.
The preview becomes the event. Keep editing in your system: re-sync carries every change, and a last-minute room move goes out as a push notification.
Straight answers — no marketing fluff.
Usually just your agenda source: a programme link (Indico, EasyChair, ConfTool, Confex), an export (OpenConf, EDAS, OpenReview, Microsoft CMT), or a spreadsheet.
If you want branding, we’ll also ask for your logo, colors, and sponsor tiers. That’s it.
No. Programmes we read from a link (Indico, EasyChair, ConfTool, Confex) re-sync from that link. For export-based sources (OpenConf, EDAS, OpenReview, and Microsoft CMT) and spreadsheets, you send the new file and we handle the import — including updates.
Either way, you keep editing in your existing system — HEPCon mirrors the agenda so you don’t do the same work twice.
Yes. The full program is available offline after the initial sync.
Attendees can browse sessions, speakers, and materials even in basements, lecture halls, or congested networks.
No. Content you add directly in HEPCon — sponsors, venue maps, committees, announcements, branding — lives alongside the synced programme and is not touched by a resync.
The programme itself (sessions, talks, rooms, speakers) follows your source system, so there is exactly one place to edit it: the system you already use.
Yes — it's built for exactly that density. Instant offline search across the full programme, parallel sessions side-by-side, and rendering that stays fast at CHEP-scale programmes.
Don't take our word for it: open a real flagship conference in the demo and judge for yourself.
Yes. Paste your programme link for a private preview in about 30 seconds, or send an export and we build it within 48 hours — with your live data either way.
That’s the fastest way to validate your program structure, tracks, authors, and materials.
You own your conference data. We use it to publish the agenda and operate the app.
We don’t sell attendee data or run ad tracking. If you need stricter governance (SSO, audit, exports), we can support that on the appropriate plan.
More questions? Read the full FAQ or see Procurement & Security for purchasing reviews. Comparing vendors? Start with the Whova alternative for academic conferences, or see HEPCon vs Guidebook, EventPilot and Sched — or read how to evaluate conference app vendors.
Preview the app experience today, or start building your event immediately. No credit card required for setup.
Free under 50 contributions · fixed quotes from €500 · no per-attendee fees.
