Paste your Indico, EasyChair, or public ConfTool link and see your programme in the app in about 30 seconds. Attendees get it offline, with clash warnings and live updates. You keep editing where you already do.
Free under 50 contributions · from €500 per event, excluding VAT · no per-attendee fees · See pricing
You keep exactly one source of truth — the system you already use. We mirror it into the one app attendees install once: returning communities arrive with HEPCon already on their phones. Nothing re-keyed.
Using EDAS, OpenReview, Microsoft CMT or something else? Every system exports a spreadsheet — that's all we need. See all integrations →
Built for 5,000 papers. Effortless at 50.
Have an Indico, EasyChair, or public ConfTool link? Preview my programme — free →
The day's programme lists every session running at 14:00 with its room. Nobody pages through a PDF to find out what is on.
Open a session to see its room, its time, its convener, and the talks in the order they will be given.
A talk page carries the full abstract. Formulas are typeset the way the author wrote them, not shown as raw markup.
Attendees save the talks they want into My Schedule. When two of them overlap, the app flags the clash.
Works with no signal. The whole programme, abstracts included, is on the phone.
Changes reach the people affected. Everyone who saved a moved talk gets a push alert.
Search that knows the science. Every abstract, even offline. Online, it also finds talks by meaning.
One tap to the calendar. Any talk goes to the phone's own calendar.
No account, EU hosting. No sign-up to browse, save or search. Data is hosted in Frankfurt, and we don't sell attendee data or run ad tracking.
AI Help Desk add-on Answers attendees' questions in the app, and every answer shows the passages it relied on.
Keep working in your conference system. Re-sync carries every change, and attendees' saved talks and reminders survive.
Send announcements from the dashboard. "Happening now" follows the live programme.
How many attendees saw each sponsor's logo, opened its profile and shared their contact at its booth.
Sponsor visibility, with a report for each sponsor and its booth visits, comes with Enterprise.
After the event: app usage, the most saved and viewed talks, ratings and Q&A, and what sponsors got. The next committee starts with evidence.
AI moderator add-on Screens every Q&A question and discussion post as it arrives, and hides abuse and spam before attendees see it. €300.
Programme book (PDF) add-on A print-ready programme and book of abstracts, produced from your synced programme. From €250.
See the organizer dashboard, screen by screen
Built for: Scientific & Academic Conferences · Medical & Healthcare Congresses · Enterprise & Private Events
A completed event from each field HEPCon has run in:
952 contributions · 173 sessions · 19 tracks · 126 posters
HEPCon carried ICHEP to South America — the third ICHEP edition in the app after Bologna 2022 and Prague 2024. 552 attendees used it across a 952-contribution programme in 173 sessions, saving 1,624 talks to personal schedules.
View case study596 contributions · 94 sessions · 9 tracks · 138 posters
HEPCon ran the official CHEP 2026 conference app in Bangkok — the fourth CHEP edition in the app, after Sofia 2018, Adelaide 2019 and Norfolk 2023 — with 596 contributions in 94 sessions synced from CERN Indico.
View case study81 contributions · 38 sessions · 6 tracks · 26 posters
The eighteenth RPC conference, the first held in Brazil, ran its official app on HEPCon: 81 contributions in 38 sessions across three rooms at UERJ, synced from Indico Global. The organizers built the first preview themselves from the programme link; 31 attendees used the app during the week.
View case study296 contributions · 88 sessions · 18 tracks · 77 posters
The physics-education research community came back: a year after GIREP-EPEC 2025 in Leiden, GIREP MPTL 2026 in Crete brought the community's next meeting to HEPCon — 296 contributions in 88 sessions, up to 9 in parallel, and 155 attendees on the app.
View case study138 contributions · 56 sessions
The IFToMM rotor-dynamics community ran its 2026 world conference on HEPCon: 138 contributions in 56 sessions — up to four in parallel — synced from the public EasyChair smart program, with papers downloadable inside the app.
View case study54 contributions · 22 sessions · 6 tracks · 4 posters
HEPCon shipped JASMEE's first-ever dedicated conference app for the 29th meeting in Osaka — 54 contributions in 22 sessions, bilingual content, Indico Global sync, offline-first delivery.
View case studyHEPCon made a real contribution to the conference, and I am very glad that we used it.
The fastest way to evaluate HEPCon is the way your attendees will use it. Install the free app and browse recent conferences — full programme, abstracts, speakers, and maps. Works offline once loaded.
At a desk? The screens above are the app as attendees see it, and the organizer dashboard page shows the console. Scan a code below to put the app on your phone from here.
iOS
Android
Prefer a guided tour? Book a 20-minute call.
No developers, no data entry. The programme stays in the system you already use.
Paste your Indico, EasyChair, or public ConfTool link, or send an export or a CSV/Excel spreadsheet from anything else.
A link builds a private preview in about 30 seconds; an export is built for you within 48 hours. Either way it opens with your organizer console: what we read from your programme, the phone link and QR code your committee opens it with, and one click to invite a colleague. Evaluate for as long as you need. The go-live decision is due 7 days before the event.
The preview becomes the event. Keep editing in your system: re-sync carries every change, and a last-minute room move reaches everyone who saved the talk.
Book 4+ weeks ahead for the best result: search by meaning and the AI Help Desk index your programme in the background, which takes a few days for a large conference.
Straight answers, no marketing fluff.
Usually just your agenda source: a programme link (Indico, EasyChair, ConfTool, Confex), an export (OpenConf, EDAS, OpenReview, Microsoft CMT), or a spreadsheet.
If you want branding, we'll also ask for your logo, colors, and sponsor tiers. That's it.
No. Programmes we read from a link (Indico, EasyChair, ConfTool, Confex) re-sync from that link. For export-based sources (OpenConf, EDAS, OpenReview, and Microsoft CMT) and spreadsheets, you send the new file and we handle the import, including updates.
Either way, you keep editing in your existing system. HEPCon mirrors the agenda so you don't do the same work twice.
Yes. The full program is available offline after the initial sync.
Attendees can browse sessions, speakers, and materials even in basements, lecture halls, or congested networks.
No. Content you add directly in HEPCon (sponsors, venue maps, committees, announcements, branding) lives alongside the synced programme and is not touched by a resync.
The programme itself (sessions, talks, rooms, speakers) follows your source system, so there is exactly one place to edit it: the system you already use.
Yes. ICHEP 2026 ran 952 contributions in 173 sessions, up to 12 in parallel, in the app.
Open a real flagship conference in the demo and judge for yourself.
Yes. Paste your programme link for a private preview in about 30 seconds, or send an export and we build it within 48 hours, with your live data either way.
That's the fastest way to validate your program structure, tracks, authors, and materials.
Yes, the AI Help Desk, an add-on on any plan. Attendees ask the app instead of your registration desk and get an answer on the spot, from your programme and the documents you give us.
Every answer shows its evidence, the passages it relied on, each opening its source, and it can only cite what's really in your event. We switch it on for events that order it, with a daily spending cap.
Your conference system's pages keep serving the web timetable. HEPCon is the companion for attendees who want the programme offline, with reminders and push alerts.
You own your conference data. We use it to publish the agenda and operate the app.
We don't sell attendee data or run ad tracking. Data is hosted in Frankfurt (EU); DPA and security details are on Procurement & Security.
Those are general event platforms you re-key your programme into, often with per-attendee or per-ticket fees. HEPCon syncs from the academic system you already run, at one fixed price per event, with your data in the EU.
Start with the Whova alternatives for scientific and academic conferences, or see HEPCon vs Guidebook, EventPilot and Sched on the compare page.
More questions? Read the full FAQ, see Procurement & Security for purchasing reviews, or read how to evaluate conference app vendors.
Preview it free with your real data, or talk it through with us first.
Free under 50 contributions · from €500 per event, excluding VAT · no per-attendee fees.
