TWEPP 2025 — the Topical Workshop on Electronics for Particle Physics — relied on HEPCon for seamless Indico synchronization, mobile-first agenda browsing, and push notifications supporting one of the largest electronics-for-physics communities.
View case studyThe Conference App for Scientific, Academic, and Technical Events
Built for research-driven conferences with complex programs – using your existing Indico, ConfTool, OpenConf, or Excel data, and ready to deploy in 48 hours.
- Zero Setup Effort: You send the link, we do the rest. No manual entry.
- No WiFi Anxiety: Offline-first architecture so attendees can browse the full agenda without a network.
- Risk-Free: Free evaluation with your conference live data. No credit card required.
Trusted by many
multiple major conferences • 10,000+ attendees • 98% organizer satisfaction
Who is HEPCon for?
Tailored features for specific scientific communities.
Scientific Conferences
The gold standard for Physics, Math, and Chemistry. LaTeX support, Indico sync, and massive timetables.
Scientific SolutionMedical Congresses
CME credits, complex author lists, and thousands of abstracts. Offline-first for hospital venues.
Medical SolutionEngineering Symposiums
Native LaTeX support for formulas in titles. Perfect for IEEE/ACM style proceedings.
Engineering SolutionSocial Sciences
Respect for long titles, multi-language support, and book of abstracts integration.
Humanities SolutionUniversity Research Days
Affordable, fast-deployment apps for campus poster sessions and departmental showcases.
Campus SolutionCorporate R&D Summits
Secure, private apps for internal innovation summits. SSO integration available.
Enterprise SolutionWhy HEPCon?
The only mobile app that speaks the language of scientific conferences.
Most event apps force you to manually copy-paste data or upload fragile spreadsheets every time a speaker changes. They are built for marketing events, not complex scientific programs.
HEPCon is different. We built a "No-Code" platform specifically for the complexity of academic schedules.
Zero Manual Entry
We connect directly to your Indico, ConfTool, or OpenConf system. When you update the agenda in your system, the app updates automatically. No double work.
Built for Scale
Whether you have 50 attendees or 5,000, 2 parallel tracks or 20. Our architecture handles massive datasets, thousands of abstracts, and complex author lists without slowing down.
Offline First
Conference Wi-Fi is notoriously unreliable. HEPCon downloads the full agenda, maps, and abstracts to the device. Your attendees are never lost, even in a basement session room.
Privacy Focused
No tracking pixels, no data selling. We respect the privacy standards of the scientific community. You own your data, and we keep it secure.
Our robust sync engine handles the complexity so you don't have to.
Case Studies
Outcomes from recent events
EuNPC2025 leveraged HEPCon for streamlined agenda access, Indico synchronization, and offline-ready mobile navigation for the European nuclear physics community.
View case study
EPS-HEP 2025 conference app — managing a 700+ contribution scientific program with Indico sync
2025 • Marseille, France
HEPCon delivered the official EPS-HEP 2025 mobile and web agenda with Indico synchronization, offline access, and real-time updates for one of the largest particle physics conferences in Europe.
View case studyBoost Attendee Engagement
Median +2.3× session bookmarks*
Push Notifications
Segmented reminders & sponsor promos (avg open rate 71%).
Live Polls & Ratings
Gather session feedback in real time.
Public & Private Chat
Channel & direct messaging for community interaction.
Favorites (My Agenda)
Personalized schedules increase attendance punctuality.
Announcements
Highlight changes or key events instantly.
Organizer Inbox
Direct one‑to‑many or one‑to‑one organizer messages.
Simplify Conference Logistics
Cut manual updates by ~90%*
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Auto-Sync
Native sync with Indico, ConfTool, OpenConf & CSV.
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Profiles
Rich speaker bios, affiliations, and photos.
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Materials
Access abstract PDFs and slides directly in-app.
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Venue Maps
Interactive floor plans for rooms and posters.
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Smart Filters
Filter by track, session type, or favorites.
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Global Search
Instantly find sessions, authors, or keywords.
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Reminders
Auto-alerts 10 mins before favorited talks.
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Offline Mode
Full agenda works without Wi-Fi.
Drive Event Sponsor ROI
Measured impressions & clicks*
Sponsor Tiers & Profiles
Logos, descriptions, links
Banner Placements
Rotating or contextual banners.
Tracked Click‑Throughs
Outbound sponsor link metrics.
Engagement Analytics
Impressions, taps, time in sponsor areas.
Sponsored Push Slots
(Standard+).
Hybrid Events & Security
Scale & governance
Web Companion Platform
Remote access & Q&A (Premium)
Unified Cross‑Platform
iOS, Android, web synced.
Privacy Controls
Attendee visibility & consent options.
Enterprise Security
SSO, export, audit logs (Premium).
Custom Branding & Shell
(Premium optional).
Data Export & Metrics
Adoption, session heat, sponsor stats.
* Results may vary depending on the event size
Our Services
Beyond the app: End-to-end support for your conference.
Universal Integrations
We bridge the gap between your data and the app. Native support for Indico, ConfTool, OpenConf, and Excel/CSV.
Custom Branding
Don't settle for generic. We tailor the app colors, icons, and splash screens to match your event identity perfectly.
Managed Hosting
No IT team? No problem. We offer fully managed Indico hosting and web agenda platforms for your event.
The Complete Conference Ecosystem
One platform, three powerful interfaces. Sync once, publish everywhere.
Native Mobile App
The attendee's companion during the event.
- Offline First: Works without WiFi.
- Push Alerts: Instant room changes.
- My Schedule: Personal planning.
Web Agenda
The planning tool before the trip.
- Universal Access: No install needed.
- Big Screen: Optimized for desktop.
- Deep Linking: Share specific talks.
Organizer Dashboard
Your mission control center.
- Real-time: Update content instantly.
- Analytics: Track engagement.
- Branding: Customize the look.
How to get started
Creating a Featured Event is a few clicks away and up to 2 business days.
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Step 1
You provide us with the key details about your event – link to Indico event, committees, etc.
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Step 2
Connect your event or upload a CSV/JSON feed. We auto-map tracks, sessions, rooms and speakers, validate the data, and keep everything in sync.
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Step 3
We finalize the setup and go live.
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Step 4
You are ready to rock.
They trusted us
20+ major conferences • 10,000+ attendees • 98% organizer satisfaction
Academic Conferences • Corporate Events • Public Outreach • Hybrid & Online
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Read ArticleReady to launch your agenda?
Preview the app experience today, or start building your event immediately. No credit card required for setup.
Download the attendee app to preview:
FAQ
What is your support policy?
HEPCon offers a comprehensive support policy to our customers. We understand that conference organizers are busy people, so we want to make it as easy as possible for them to use our app.
Our support policy includes:
- Data import and synchronization: We will import your conference data from Indico and synchronize it with the HEPCon app. This means that you don't have to worry about manually entering your data into the app.
- Technical support: We provide technical support to our customers. If you have any problems with the app, we can help you troubleshoot the issue and get it resolved quickly.
- Training and onboarding: We offer training and onboarding to our customers to help them get the most out of the HEPCon app. We can help you learn how to use all of the features of the app and how to customize it to meet your specific needs.
In addition to the above, we also offer a number of other support services, such as:
- Custom branding: We can help you brand the HEPCon app with your conference's logo, colors, and other branding elements.
- Sponsorship opportunities: We can help you sell sponsorships for your conference and integrate the sponsors into the HEPCon app.
- Analytics: We can provide you with analytics on how attendees are using the HEPCon app. This information can help you improve your conference and make it even more engaging for attendees.
We are committed to providing our customers with the best possible support. We want to make sure that they have everything they need to make their conference a success.
Can I see a demo of the HEPCon app?
Sure, you can download it for free and explore the events there. There is a Demo event that demonstrates the capabilities of the app.
Can you customize the HEPCon app to meet my specific needs?
Yes, HEPCon can be customized to meet your specific needs. We offer a variety of customization options, including:
- Branding: You can customize the app's branding with your conference's logo, colors, and other branding elements. This will help to create a consistent and professional experience for your attendees.
- Features: You can choose which features you want to enable in the app. For example, you can choose to enable or disable features such as push notifications and social media integration.
We also offer custom development services to help you implement more complex customizations. For example, we can develop custom features or integrate the app with other systems.
What systems do you integrate with?
We support almost any data source.
HEPCon has native, deep integrations with:
- Indico: Full sync of sessions, contributions, materials, and timetable.
- ConfTool & OpenConf: Seamless import of agenda and authors.
- Excel / CSV: Simple templates for events without a dedicated management system.
We also support custom JSON feeds and APIs for enterprise clients. If you have a specific system, contact us—we likely already have a connector for it.