CHEP 2019 conference app — sponsor analytics and mobile access for 550 attendees in Adelaide

CHEP 2019 — the 24th International Conference on Computing in High Energy and Nuclear Physics — was held at the Adelaide Convention Centre, Australia, from 4 to 8 November 2019. Approximately 550 participants from over 30 countries gathered to discuss topics spanning data management at exabyte scale, machine learning pipelines, cloud-native workflows, and software modernisation for the High-Luminosity LHC era.

The programme included 480 oral contributions and 190 posters across 12 tracks, with parallel sessions running throughout the week.

The Challenge: Sponsor Visibility in a Technical Programme

CHEP conferences attract sponsorship from technology vendors, cloud providers, and research infrastructure organisations. Sponsors need measurable exposure, not just a logo on a website. At the same time, a computing-savvy audience expects a professional, ad-free agenda experience.

The organisers needed a solution that could deliver sponsor visibility without cluttering the scientific programme, while also providing real data on impressions and click-through rates.

How HEPCon Helped

HEPCon imported the CHEP 2019 Indico timetable and presented it through a progressive web app with track filters and full-text search. Sponsor banners were placed at natural break points in the agenda — between sessions, not inside talk listings — keeping the scientific content clean while giving sponsors prominent, measurable placements.

An analytics dashboard tracked banner impressions, click-through rates, and session-level engagement, giving both organisers and sponsors concrete ROI data.

Outcome

Sponsors received detailed engagement reports after the conference, reinforcing their investment. Attendees benefited from fast, filterable access to a large programme, and the organisers avoided the overhead of managing a separate mobile app.