Conference App Integrations: Indico, EasyChair, ConfTool, Confex, OpenConf & CSV / Excel
One source of truth, every system: HEPCon mirrors your programme from the system you already run into the one app attendees install once. Which path is yours depends on how your programme leaves your system.
Which path is mine?
Four ways a programme reaches the app. Find your system, and the row tells you how fast the preview is and how changes travel afterwards.
| Your programme comes as | Systems | Your preview | When the programme changes |
|---|---|---|---|
| A public programme link | Indico, EasyChair, and public ConfTool | Builds itself in about 30 seconds: paste the link, confirm by email, open it on your phone. | HEPCon re-reads the same link on a schedule agreed with you and applies only the difference. Nothing to re-export. |
| A meeting-app link | Confex | We read the meeting's public API and build the preview within 48 hours. Tell us the venue's time zone once. | Re-read on a schedule, like a programme link. |
| An export file | OpenConf, EDAS, OpenReview, and Microsoft CMT, and a login-only ConfTool or EasyChair programme | We build it within 48 hours and report anything missing before it goes live. | A change is a new file: send it, we import it, and the app lists what changed. |
| A spreadsheet | CSV / Excel: any system that exports a sheet, or the sheet you already keep | Save it as CSV, one row per talk, and upload it: the columns are read by name, every row is checked, and the preview builds in about 30 seconds. | Before go-live, upload the changed sheet for a fresh preview; once live, send it to us and we import it into your event. |
Whichever path, you keep editing in your own system, attendees' saved talks and reminders survive a re-sync, and a moved room or time can go out as a push notification. For a programme read from a link, the organizer dashboard shows every change before it is applied and can undo it.
Supported conference management systems
What each system's link or export carries, and what it does not, is on its own page.
Indico automatic sync
Point HEPCon at your Indico event URL — any instance, not just CERN. Sessions, contributions, speakers, rooms, and tracks sync automatically, including updates during the conference.
Indico conference app →EasyChair smart-program link
Share your public smart-program link — no API access, nothing to prepare. We import sessions, talks with their abstracts, speakers with their affiliations, and rooms, and re-sync from the same link when the programme changes.
EasyChair conference app →ConfTool instant from public link
Public programme pages? Paste your conference URL — a private preview builds in about 30 seconds. Login-only? Share an export and we build it. ConfTool stays your system of record.
ConfTool conference app →Confex from the meeting link
The platform behind large scholarly-society annual meetings. Paste your meeting-app link — we read the programme from Confex's public meeting API, roles and rooms included, and build the app your members keep. Nothing to export.
Confex conference app →OpenConf via export
Export your OpenConf schedule as CSV and share it — we validate the structure, flag anything missing, and publish your multi-track programme inside the app.
OpenConf conference app →EDAS link or export
The workhorse of IEEE-affiliated engineering conferences. Send your program export — we import, validate, and handle every update.
EDAS conference app →OpenReview venue link / export
Where much of the ML/AI world runs its reviewing. Share your venue link — we publish the accepted-papers programme.
OpenReview conference app →Microsoft CMT via export
The free CMT toolkit behind thousands of CS conferences. Send the organizer-console export — we do the rest.
Microsoft CMT conference app →CSV / Excel any system
No specific format required — send your agenda as a spreadsheet and we handle the mapping. The universal path for every other system.
Conference app from a spreadsheet →Softconf, Pretalx, anything else
Every conference management system exports a spreadsheet, and that is all we need. Using something we haven't listed? Tell us: dedicated importers follow demand.
Use the spreadsheet path →Built for 5,000 papers. Effortless at 50.
What every path has in common
1. Your system stays the source of truth
A link, a file or a sheet. No API keys, no plugin on your server, no IT project. What you add in HEPCon, such as sponsors, maps and committees, is never overwritten by a re-sync.
2. We check before anything goes live
Every preview is looked at by a person within one business day. A sync that looks wrong, such as a login page where the timetable should be, is held instead of published.
3. Attendees open one app
Offline-first, every abstract searchable, push notifications, and a returning community that already has HEPCon installed when your next edition appears in its list.
Your system + HEPCon: paste the link, or send the file
A public link builds your preview in about 30 seconds; a meeting link, an export or a login-only programme is built for you within 48 hours. Evaluate free with your live data.
Rather see a live one first? The app is the same whichever system your programme comes from. Open ICHEP 2026 in the free app (App Store, Google Play).
See pricing → Prefer a guided tour? Book a 20-minute call.