ICHEP 2022 conference app — managing 1,300 contributions for particle physics' flagship congress in Bologna

The 41st International Conference on High Energy Physics (ICHEP 2022) was held at the Bologna Congress Center, Italy, from 6 to 13 July 2022, marking the return to fully in-person attendance after the pandemic editions. Over 1,050 participants gathered for the biennial event widely regarded as the most important conference in particle physics.

The eight-day programme featured 8 major tracks, 800 oral contributions, and 500 posters, covering topics from the latest LHC Run 3 results and Higgs precision measurements to neutrino oscillation updates and beyond-the-Standard-Model searches.

The Challenge: Scale and Duration of the World's Largest HEP Meeting

ICHEP's eight-day format and massive parallel programme create a unique navigational challenge. Attendees must plan across plenary highlights, topical parallel sessions, and a large poster programme spread over multiple days. The sheer volume of contributions makes static timetables impractical — participants need real-time search, favourites, and reminders.

The organisers also sought measurable sponsor visibility to justify the significant investment by institutional and corporate sponsors of the world's premier particle physics event.

How HEPCon Helped

HEPCon imported the full ICHEP 2022 Indico timetable and provided day-by-day and track-by-track navigation for over 1,300 scientific entries. Attendees used full-text search to locate specific experiments, speakers, or physics topics across the eight-day programme.

Sponsor banners appeared at natural transition points in the agenda and were tracked through an analytics dashboard that recorded impressions, clicks, and engagement by session. Push notifications communicated plenary highlights, room changes, and social event reminders.

Outcome

ICHEP 2022 demonstrated HEPCon's ability to handle the largest conference in the field with over 1,300 scientific entries. Sponsors received concrete engagement data, and attendees navigated the complex eight-day programme with significantly less friction than in previous editions.