Organizer Dashboard
Your control room for agenda updates, announcements, sponsor visibility, and on-site operations—without running a second CMS.
One Place to Run the Conference
HEPCon’s Organizer Dashboard lets you publish updates across the mobile app and the web agenda from a single interface. No duplicated edits, no “PDF drift”, no last-minute chaos.
What organizers do during the event
- Publish announcements and urgent messages
- Handle room changes and schedule corrections
- Update sponsor banners and partner links
- Monitor engagement and adoption at a high level
What organizers do before the event
- Import an Indico / ConfTool / spreadsheet export
- Verify rooms, tracks, dates, and poster groupings
- Attach maps and venue information
- Validate “dirty data” (missing rooms, broken titles, etc.)
Updates Without Rebuilding Everything
When the timetable changes, you re-export from your source system and upload it. HEPCon applies changes cleanly across platforms so attendees see the same truth everywhere.
Agenda lifecycle
Import → validate → publish → update during event → archive after.
Low-risk workflow
Indico/ConfTool remains the source of truth. HEPCon stays the attendee layer.
Operational clarity
Push announcements for changes that matter; don’t spam users with noise.
Built-In Controls
Permissions & access
Invite organizers and staff with scoped access depending on responsibility (content, announcements, sponsors).
Sponsor placements
Manage sponsor assets and links without touching the agenda content. Keep scientific content clean.
Want to see it with your program?
Send an export and we’ll show a working preview of the dashboard + agenda structure.
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