Organizer Dashboard
Your control room for agenda updates, push notifications, sponsor visibility, and on-site operations — running even the most complex programme with near-zero organizer effort, no second CMS.
One Place to Run the Conference
HEPCon’s Organizer Dashboard lets you publish updates across the mobile app and the web agenda from a single interface. No duplicated edits, no “PDF drift”, no last-minute chaos.
What organizers do during the event
- Publish announcements and urgent messages
- Handle room changes and schedule corrections
- Update sponsor banners and partner links
- Monitor engagement and adoption at a high level
What organizers do before the event
- Connect your Indico event link — or import an EasyChair / ConfTool / OpenConf / spreadsheet export
- Verify rooms, tracks, dates, and poster groupings
- Attach maps and venue information
- Validate “dirty data” (missing rooms, broken titles, etc.)
Updates Without Rebuilding Everything
When the timetable changes, Indico events re-sync straight from the event URL; export-based sources just send an updated file. HEPCon applies the delta cleanly across platforms so attendees see the same truth everywhere.
Agenda lifecycle
Import → validate → publish → update during event → archive after.
Low-risk workflow
Your source system remains the source of truth. HEPCon stays the attendee layer.
Operational clarity
Push announcements for changes that matter; don’t spam users with noise.
Built-In Controls
Permissions & access
Invite organizers and staff with scoped access depending on responsibility (content, announcements, sponsors).
Sponsor placements
Manage sponsor assets and links without touching the agenda content. Keep scientific content clean.
Analytics That Travel With Procurement Conversations
Two organizer-side panels that turn the dashboard into a reporting tool, not just an editor.
Per-booth dwell time and unique-visitor reports
For every exhibitor booth, the dashboard column shows taps, opens, average dwell time, website clicks, and unique-visitor counts. Real engagement data your sponsors can act on — not "230 impressions" without granularity.
AI usage dashboard with kill-switch
When “Ask the conference” is enabled, every query is audited: user, model provider, tokens, cost, latency. Daily roll-ups + 500 most-recent queries. The kill-switch on the Event document pulls the feature instantly if cost trajectory looks concerning.
Want to see it with your program?
Send an export and we’ll show a working preview of the dashboard + agenda structure.
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