Pricing that matches conference complexity
Built for predictable planning: we quote based on tracks, contributions, materials, and support coverage — and you get a fixed price before launch. Core is always free for events under 90 participants.
Pricing
Fixed quotes based on program complexity — not per-attendee fees.
Works as a companion to your existing authoritative systems. No duplicate workflows!
Core
FREE
Always free for events under 90 participants — no exceptions.
- Offline-first agenda (Wi-Fi doesn’t matter)
- Always up to date from your source
- Personal schedule & reminders
- Fast search across sessions/speakers
- Materials support (images, caching)
- Discoverable in-app listing
Under 90 participants? You're covered — just send the agenda link.
Pro
From €500
Fixed quote in 24h — based on program complexity. Workshops / research days: €500–€900 Full conferences: €900–€2,500
Replace printed programmes and save 2+ person-days of on-site coordination.
- Everything in Core, plus:
- Live updates (reduce on-site chaos)
- Announcements & push notifications
- Engagement tools (polls, ratings)
- Optional messaging
- Sponsor visibility (measurable)
- Priority support (recommended)
Enterprise
From €2,500
Everything in Pro, plus flagship-grade scope
- Hybrid web + app delivery
- Custom branding & shell app (optional)
- Advanced analytics & exports
- Security options (SSO / governance)
- Dedicated point of contact
- SLA / escalation during the event
Branded shell apps depend on Apple/Google review timelines. We’ll advise the safest route based on your dates.
They trusted us
20+ major conferences • 10,000+ attendees
Academic Conferences • Corporate Events • Public Outreach • Hybrid & Online
Common Pricing Questions
When should we upgrade from Core (free)?
When you exceed 90 participants. Under 90, Core is always free.
When is Pro the right choice?
For most multi-track conferences that need live updates, engagement tools, sponsor visibility, and priority support.
When choose Enterprise?
For flagship events needing hybrid web, governance/security requirements, advanced branding, or SLA-grade support coverage.
Do you offer academic/non-profit pricing?
Yes — for minimal configurations. Share your scope and constraints and we’ll propose the lowest viable setup.
How is pricing calculated?
Based on program complexity (tracks, contributions, materials), timelines, and support coverage. Quotes are fixed before the event.
What’s included in setup and support?
We import/sync your agenda data and provide onboarding + support. Pro/Enterprise add higher support coverage and optional SLAs.
Optional add-ons
Plug in what you need — no heavy lifting.
Web Platform
Browser agenda + organizer dashboard: sessions, speakers, announcements, and analytics — without installs.
Ask about Web Platform
Custom Branding
Beyond colors and logo: tailored home screen, sponsor placements, icon set, and store listing text aligned with your event identity.
Ask about Custom Branding
Managed Hosting
Need a managed backend too? We can host and maintain your agenda system (including Indico) — backups, security updates, and integration with HEPCon.
Ask about HostingBook 4+ weeks before your event for guaranteed setup and review timelines.