ConfTool runs your submissions and registration. HEPCon publishes your complex, multi-track programme inside the HEPCon app — offline-capable, searchable, and live in 48 hours.
You spent months managing submissions, coordinating reviewers, and curating a programme your community will come to for years. ConfTool handled that work beautifully. The question is what happens when attendees arrive on site and try to navigate that programme on their phones.
ConfTool's programme view is built for desktops and programme committees — not for a participant trying to find Room B3 before the next session starts. HEPCon is the delivery layer that your programme deserves. Export your ConfTool data once and we publish your conference as an event inside the HEPCon app: searchable, offline-capable, and live in 48 hours. ConfTool stays your system of record. Nothing in your workflow changes.
No API access required — a public programme link is enough (or an export if your programme isn't public). See pricing →
The programme is excellent. The experience of finding it isn't.
ConfTool's programme grid is precise on a laptop. On a phone in a corridor, attendees can't navigate it — and the first person they ask is you.
You change a room in ConfTool. Nobody finds out.
There is no push notification path from ConfTool to attendees' phones. A room change means a mass email, a notice at the door, and a confused crowd in the wrong corridor.
The venue Wi-Fi goes down. So does your programme.
ConfTool requires a live connection. When the network slows under conference load, attendees lose access at exactly the moment they need it most.
Attendees resort to screenshots and printed PDFs.
At multi-track events, participants screenshot the timetable or print it out — because ConfTool offers no way to bookmark sessions or build a personal schedule on a phone.
Abstracts are in ConfTool. Materials are on a website. Nobody can find either.
Participants navigate between ConfTool, the conference website, and external repositories just to find a talk's abstract. You worked to gather that content — it deserves a better home.
Parallel tracks are invisible to each other.
Choosing between two simultaneous sessions requires navigating back and forth across ConfTool pages. Most attendees don't bother — they miss sessions they would have attended.
We treat your ConfTool export as the canonical source and remap its structure into views designed for participants — not programme administrators.
We parse ConfTool's programme export and map sessions, contributions, tracks, rooms, and author lists into a coherent attendee view — preserving everything your programme committee built, without manual re-entry on your side.
Instead of a desktop grid, you give attendees "Today", "By track", "By room", and "Search" views built for small screens. Finding the next session takes seconds — not three taps into a nested table.
When the programme changes in ConfTool, export a new file and share it. HEPCon computes the delta, pushes the update to all devices, and can send push notifications for critical changes — all from the organiser dashboard.
Every ConfTool concept has a clear, attendee-friendly equivalent inside HEPCon.
ConfTool sessions become time blocks — parallel rooms, plenaries, workshops. Individual contributions (papers, talks, posters) are the browsable items attendees bookmark and rate. Author names and affiliations are preserved and searchable across the whole programme.
Tracks become the primary filter dimension in the app. Room names become navigable locations, optionally linked to venue floor plans. Attendees filter by track or room to focus on the sessions most relevant to them.
Abstract text from ConfTool's export surfaces on each contribution's detail screen — no separate lookup required. External links to papers, slides, or proceedings can be added as "materials" buttons that attendees access in one tap.
Export an updated programme from ConfTool's admin panel → share the file → HEPCon pushes changes to all devices. No manual editing in a second system, no version mismatch between your programme tool and the attendee view.
ConfTool programmes routinely run in English, French, German, Italian, and Spanish — sometimes in the same edition. HEPCon's semantic search indexes abstracts by meaning, so an attendee finds the right session whichever language it was submitted in.
Attendee types
"identity politics in education"
English query, plain words. No quotation tricks, no Boolean operators, no requirement that the searcher knows what language the abstract was submitted in.
HEPCon returns
Camille Rousseau, Sorbonne
Lukas Berger, Humboldt
Diacritics intact. Non-Latin scripts survive the pipeline. No keyword overlap required — the abstracts share meaning, not vocabulary.
ConfTool is widely used across European academic associations and social science disciplines — communities where structured peer review and rigorous registration matter most. HEPCon serves exactly those organisers on site.
ConfTool's documentation points to Conference4me as a mobile assistant — and for a basic timetable viewer, it's a reasonable free option. Here's where the two differ, honestly.
| Conference4me | HEPCon | |
|---|---|---|
| Best fit | Simple programmes needing a free timetable viewer | Complex, multi-track programmes — parallel sessions side-by-side, instant offline full-text search, LaTeX-correct titles |
| Engagement | Timetable browsing and personal schedule | Q&A, discussions, live polls, session ratings, moderation tools — per-feature opt-in, so you enable only what your event needs |
| Sponsors | — | Sponsor profiles, tiered visibility, and per-sponsor engagement analytics your sponsors can be shown |
| Organizer tools & support | Self-service organizer panel | Organizer dashboard (announcements, push notifications, live updates) plus a dedicated contact who imports, checks, and tunes your programme with you |
| Cost | Free | Free under 50 contributions; fixed complexity-based quotes from €500 — no per-attendee fees |
If a free basic viewer covers your needs, use it — genuinely. If your programme is dense and your attendees and sponsors expect more, preview HEPCon free with your live ConfTool data and compare side by side.
Yes. HEPCon works alongside ConfTool: you export your programme (CSV or XML) and we publish your conference inside the HEPCon app — fully browsable offline, with personal schedules and push notifications.
No. ConfTool remains your system for submissions, peer review, and registration. HEPCon is the attendee-facing layer — no changes to your ConfTool workflow.
If your ConfTool programme pages are public, paste your conference URL into the instant preview — it builds in about 30 seconds, no API keys. Login-only programme? Export from ConfTool's admin panel and share the file — we build it within 48 hours.
Export the updated programme and share it. We compute the delta and update all attendee devices; critical changes can also go out as push notifications.
Conference4me is a solid free timetable viewer. HEPCon is built for complex, multi-track programmes and adds engagement tools, sponsor analytics, an organizer dashboard, and dedicated support — see the comparison above.
Not using ConfTool? HEPCon also works with:
2025 • Yildiz Technical University, Istanbul, Turkey
1000 attendees · 10 tracks · 250+ sessions · 200+ posters
HEPCon supported the AESOP 2025 congress with mobile-first access to complex thematic tracks, ensuring inclusivity and smooth navigation for urban planners and researchers.
View case studyThe fastest way to evaluate HEPCon is the way your attendees will use it. Install the free app and browse recent conferences — full programme, abstracts, speakers, and maps. Works offline once loaded.
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15,000+ attendees served since 2018 — from CHEP and ICHEP to research days
Export your ConfTool programme and we'll publish your event inside HEPCon in 48 hours. Your attendees will notice the difference from the moment they arrive.
Try Free with My ConfTool Export Book a DemoEvaluate free with your live data — the go-live decision is due one week before your event. No credit card required.