ConfTool runs your submissions and registration. HEPCon publishes your programme inside the HEPCon app — offline-capable, searchable, and live in 48 hours.
ConfTool is your system for submissions, peer review, and registration. HEPCon is the attendee layer that sits on top of it. Share your ConfTool programme export (CSV or XML) and your conference is published inside the HEPCon app within 1–2 business days. Your ConfTool setup stays untouched.
CSV or XML from ConfTool's admin panel — sessions, contributions, tracks, rooms, authors, abstracts.
Find panels across English, French, German, Italian, Spanish — by meaning, not exact keyword.
Re-export from ConfTool; HEPCon computes the delta and pushes only the change to every device.
Annual or biennial society events — speakers stay linked across editions via ORCID and email.
No API access required — just a ConfTool programme export. See pricing →
ConfTool programmes routinely run in English, French, German, Italian, and Spanish — sometimes in the same edition. HEPCon's semantic search indexes abstracts by meaning, so an attendee finds the right session whichever language it was submitted in.
Attendee types
"identity politics in education"
English query, plain words. No quotation tricks, no Boolean operators, no requirement that the searcher knows what language the abstract was submitted in.
HEPCon returns
Camille Rousseau, Sorbonne
Lukas Berger, Humboldt
Diacritics intact. Non-Latin scripts survive the pipeline. No keyword overlap required — the abstracts share meaning, not vocabulary.
We treat your ConfTool export as the canonical source and remap its structure into views designed for participants — not programme administrators.
We parse ConfTool's programme export and map sessions, contributions, tracks, rooms, and author lists into a coherent attendee view — preserving everything your programme committee built, without manual re-entry on your side.
Instead of a desktop grid, you give attendees "Today", "By track", "By room", and "Search" views built for small screens. Finding the next session takes seconds — not three taps into a nested table.
When the programme changes in ConfTool, export a new file and share it. HEPCon computes the delta, pushes the update to all devices, and can send a push notification for critical changes — all from the organiser dashboard.
Every ConfTool export field has a clear, attendee-friendly equivalent in HEPCon.
| ConfTool concept | What attendees get in HEPCon |
|---|---|
| Sessions (parallel rooms, plenaries, workshops) | Time blocks in the day view, filterable by track and room, with "Now playing" indicators when live. |
| Contributions (papers, talks, posters) | Bookmarkable session cards with title, time, room, authors, abstract, and materials links. |
| Tracks | Colour-coded primary filter; attendees scope the timetable to one or more tracks in one tap. |
| Rooms | Navigable locations with optional floor-plan overlays; tapping a session card shows the room. |
| Abstracts (full text) | Surfaced on each contribution's detail screen, semantically indexed for cross-language search. |
| Authors & affiliations | Searchable across the whole programme; each speaker has a person page that follows them across editions. |
| Programme updates (re-export) | HEPCon computes the delta and pushes only the change to attendee devices, with optional push notification for critical moves. |
Speakers visible across a society's annual or biennial editions — see cross-event person resolution →
ConfTool is widely used across European academic associations and social science disciplines — communities where structured peer review and rigorous registration matter most. HEPCon serves exactly those organisers on site.
2025 • Yildiz Technical University, Istanbul, Turkey
HEPCon supported the AESOP 2025 congress with mobile-first access to complex thematic tracks, ensuring inclusivity and seamless navigation for urban planners and researchers.
View case studyShare your ConfTool conference and we publish it inside HEPCon within 1–2 business days. ConfTool stays your system of record.
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