Your Indico, EasyChair, or ConfTool programme on every attendee's phone: LaTeX typeset in titles and abstracts, parallel sessions side by side, exhibitors on the floor plan, offline in the basement room. Committee edits sync to the app, and you can preview each change and undo it. EDAS and OpenConf exports, or any spreadsheet, are built for you within 48 hours.
552 attendees used it at ICHEP 2026 · CHEP 2026: 596 contributions in 94 sessions · IFToMM Rotordynamics 2026: 138 contributions from EasyChair
Most conference apps are built for a corporate meeting: thirty sessions and a keynote. A research conference is another category, with hundreds or thousands of contributions, collaboration author lists, ten parallel tracks, and abstracts full of equations.
HEPCon grew up in high-energy physics, where ICHEP, CHEP and LHCP shaped it: a timetable that changes until the morning of day one, LaTeX in every title, and a programme that has to work in a basement lecture hall with no signal. Engineering and instrumentation symposiums run in the same app, from the RPC 2026 detector conference to IFToMM Rotordynamics 2026, synced from its EasyChair smart program.
Works with Indico, EasyChair, ConfTool, Confex, OpenConf, and a spreadsheet. See pricing →
Comparing with a general event platform? The Whova alternatives for scientific and academic conferences work through the two questions that decide it for a research programme: how the programme gets in and stays current, and what a programme of your size costs.
Studies of decays at LHCb
Quark and Lepton Flavor Physics · Room #5 · Fri 31 Jul, 17:00
Quark transitions from the third to the first generation can occur through the flavour changing neutral current processes. With respect to the well-studied transitions, they are further suppressed by the small CKM matrix element involved, making them particularly sensitive probes for New Physics beyond the Standard Model. …
Felipe Luan Souza De Almeida, University of Barcelona
The title and abstract as written in the ICHEP 2026 programme, typeset from their LaTeX. The app renders them the same way on iOS and Android.
Measurement of $R_{D^{(*)}}$ with hadronic $\tau$ decays shows up
exactly like that, or as garbled text, in generic event apps. That gets screenshotted and shared.
The same app at both ends of the scale. The structure already in your programme becomes the way attendees navigate it.
IEEE and ACM chapter conferences, detector and electronics workshops, and mixed academia–industry events.
IFToMM Rotordynamics 2026: 138 contributions, synced from EasyChair · RPC 2026, the detector conference: 81 contributions in 38 sessions, the first preview built by the organizers themselves from the programme link.
Programmes under 50 contributions are free, and a spreadsheet is all we need.
GIREP-MPTL 2026: 296 contributions in 88 sessions, synced from Indico. See pricing →
Three things no timetable system offers, built for how research communities actually navigate a programme.
Every abstract is searchable offline. Online, search also works by meaning across the whole programme: a delegate who types "machine learning for jet tagging" also finds the abstracts that describe that work in other words, whatever their titles say.
With the AI Help Desk add-on, delegates ask in their own words ("What sessions cover dark-matter direct detection?") and every answer shows its evidence: the passages from the abstracts it relied on, each one tap from its talk. It can only cite what's really in your programme.
For physics events that opt in, HEPCon matches the authors in your programme to their INSPIRE-HEP records after each import, whichever system the programme came from, and the match shows on the speaker's page. Delegates who recognise the work find the person behind it.
Nothing in the app is physics-specific apart from this lookup; other identity sources can follow when a community needs them.
When the same researcher speaks at several conferences in HEPCon, their page lists every talk across the series under "Also at other events", with their role and the conference name, and one tap opens that talk in its own conference.
Speakers are matched by ORCID or INSPIRE-HEP id, so a society running an event portfolio over several years builds a record that outlives any single edition.
Returning customer across the HEP series: LHCP (5 editions: Bologna 2018, Belgrade 2023, Boston 2024, Taipei 2025, Paris 2026); CHEP (4 editions: Sofia 2018, Adelaide 2019, Norfolk 2023, Bangkok 2026); ICHEP (3 editions: Bologna 2022, Prague 2024, Natal 2026). See case studies →
Chemistry, mathematics and interdisciplinary research symposiums, and institute annual meetings, have the same programme shapes; nothing in the app is physics-specific apart from the INSPIRE-HEP lookup.
The full programme, searchable, offline, with rendered equations, in the pocket of every attendee from day one.
One day of the programme: eight parallel sessions side by side, each with its room
A talk with its abstract, the mathematics rendered
My Schedule, with a warning when two saved talks overlap
81 contributions · 38 sessions · 6 tracks · 26 posters
The eighteenth RPC conference, the first held in Brazil, ran its official app on HEPCon: 81 contributions in 38 sessions across three rooms at UERJ, synced from Indico Global. The organizers built the first preview themselves from the programme link; 31 attendees used the app during the week.
View case study952 contributions · 173 sessions · 19 tracks · 126 posters
HEPCon carried ICHEP to South America — the third ICHEP edition in the app after Bologna 2022 and Prague 2024. 552 attendees used it across a 952-contribution programme in 173 sessions, saving 1,624 talks to personal schedules.
View case study296 contributions · 88 sessions · 18 tracks · 77 posters
The physics-education research community came back: a year after GIREP-EPEC 2025 in Leiden, GIREP MPTL 2026 in Crete brought the community's next meeting to HEPCon — 296 contributions in 88 sessions, up to 9 in parallel, and 155 attendees on the app.
View case studyIndico, EasyChair, and ConfTool programmes sync from their public links: sessions, contributions, speakers, tracks and rooms are imported and kept in sync automatically, with nothing to export and no second system to maintain. A Confex meeting is read from its meeting link, and EDAS and OpenConf exports or any spreadsheet are built for you within 48 hours.
Yes. LaTeX notation in session titles, abstracts, and author lists is parsed and rendered natively on iOS and Android. Equations, Greek letters, subscripts, and special symbols display correctly without any manual clean-up.
Yes. HEPCon is designed for high-density scientific programmes. Search, filtering, personal schedule bookmarking, and poster navigation all perform correctly at scale. Large author lists and collaboration credits are indexed and searchable by any author name.
Yes. HEPCon is offline-first — the full programme is cached on each attendee's device after the initial sync. Sessions, abstracts, room assignments, and materials are all available without a network connection.
Yes. The EDAS and OpenConf exports common at IEEE and ACM chapter conferences, or any spreadsheet, are built for you within 48 hours, and a programme kept in one of the systems above syncs from its link. No API integration or custom development is required.
Your programme's tracks, session types and rooms become filters. Attendees switch on the tracks they follow instead of scrolling a flat list of parallel sessions, and vendor or demo sessions can be filtered in or out by their session type.
Yes. Programmes under 50 contributions are free, and a spreadsheet is all we need. Posters are findable by student name or title with their location, judges see when two saved posters overlap, and poster awards run on the built-in voting, with the results exportable as CSV.
Paste your programme link, or send an export, and see a working preview — LaTeX rendered, tracks mapped, and poster hall ready — before you commit to anything.
Rather see a live one first? Open ICHEP 2026 or CHEP 2026 in the free app (App Store, Google Play).
Evaluate free with your live data — the go-live decision is due one week before your event. No credit card required. Prefer a guided tour? Book a 20-minute call.
