Your Indico timetable on every attendee's phone: LaTeX typeset, parallel sessions side by side, offline in the basement room. Committee edits sync to the app, and you can preview each change and undo it.
552 attendees used it at ICHEP 2026 · 68% of on-site attendees used HEPCon at Lepton Photon 2025
Most conference apps are built for corporate meetings with 30 sessions and a keynote speaker. Scientific research conferences are a different category entirely — thousands of contributions, hundreds of authors per paper, ten parallel tracks running simultaneously, and a community that expects LaTeX to render correctly on their phone.
HEPCon was developed with the high-energy physics community in mind. Events like ICHEP, TWEPP, CHEP, and EPS-HEP shaped the feature set from the ground up. Your attendees use Indico every day. Your abstracts have equations. Your timetable is a living document that changes until the morning of day one. HEPCon handles all of it.
If a general event platform is on your shortlist, the Whova alternative for scientific and academic conferences works through the two questions that actually decide it for a research programme: how your programme gets into the app and stays current as the committee edits it, and what it costs to carry a programme of your size.
Works with Indico, EasyChair, ConfTool, Confex, OpenConf, and a spreadsheet. See pricing →
Session: "Electroweak Precision Measurements at the HL-LHC"
Track: Top & Electroweak · Room: Auditorium B · 09:30
Abstract: "We present updated constraints on $\sin^2\theta_W$ from $pp \to Z \to \ell^+\ell^-$ at $\sqrt{s} = 14\,\text{TeV}$…" (full 400-word abstract, rendered)
Authors: A. Bergström, T. Nakamura, C. Vázquez + 47 more (full collaboration list)
Point HEPCon at your Indico event URL. Sessions, contributions, speakers, rooms, and tracks sync automatically — including updates during the conference. No export, no manual entry, no second system to maintain.
Equations, Greek letters, superscripts, and subscripts in session titles and abstracts are parsed and rendered natively on iOS and Android. No clean-up pass needed before publishing.
Room moves, cancellations, and emergency announcements reach every attendee immediately — on device, not via the information desk. Update Indico or send directly through the organiser dashboard.
ICHEP runs over 1,000 contributions across plenary, parallel, and poster sessions. HEPCon handles the full timetable without performance degradation — search, filter, and personal schedule bookmarking all work at scale.
Collaboration papers with 50, 100, or 3,000 authors are imported and indexed correctly. Attendees find a presentation by any author name — even for contributions with full collaboration credit lists.
Ten simultaneous sessions, each with multiple contributions. Attendees filter by track, topic keyword, or speaker and build a personal agenda that fits their specific research interests.
Poster sessions are searchable by title, author, topic, and board number. Floor maps attach to the session view so delegates move from the plenary hall to the correct poster cluster without asking at the desk.
The full programme is cached on device after the initial sync. Underground accelerator halls, shielded laboratories, and congested congress centre networks are not a problem.
Link slides, proceedings, and supplementary documents directly to each contribution. Attendees access them before, during, and after the conference from the same session view — no separate Indico tab required.
Three shipped capabilities aimed specifically at how physics, chemistry, and research-driven communities actually navigate a programme.
Semantic search runs across the full programme — sessions, contributions, posters, speakers, even sponsors — with LaTeX-rendered titles indexed correctly. A delegate searching "transformer-based jet tagging" finds a talk titled "Attention layers for boosted decision tree classifiers" because the two phrases mean the same thing.
With the AI Help Desk add-on, delegates ask in their own words ("What sessions cover dark-matter direct detection?") and every answer shows its evidence: the passages from the abstracts it relied on, each one tap from its talk. It can only cite what's really in your programme.
For physics events, HEPCon maps Indico authors to their INSPIRE-HEP records during ingestion; the enrichment data lands on the person doc and surfaces on the speaker profile. Useful for delegates who recognise the work but not always the name behind it.
The enrichment pipeline is registry-driven, so additional identity sources — ORCID, arXiv, OpenAlex, DBLP, Scholar — slot in without touching the speaker page. New providers are a configuration change, not a rewrite.
When the same researcher speaks at multiple events on the platform, their person page shows “Also at other events” — every contribution they have made across the series, with role badge and event name.
Tap a cross-event row and the cursor flips to the other conference, deep-linked straight to the talk. Identity matching uses ORCID, INSPIRE-HEP, or email — whichever stable keys the person doc carries. High value for societies running an event portfolio over multiple years.
Returning customer across the HEP series: LHCP (5 editions: Bologna 2018, Belgrade 2023, Boston 2024, Taipei 2025, Paris 2026); CHEP (4 editions: Sofia 2018, Adelaide 2019, Norfolk 2023, Bangkok 2026); ICHEP (3 editions: Bologna 2022, Prague 2024, Natal 2026). See case studies →
The full Indico timetable — searchable, offline-ready, with rendered equations — in the pocket of every attendee from day one.
One day of the programme: eight parallel sessions side by side, each with its room
A talk with its abstract, the mathematics rendered
Screens from EuNPC 2025 in Caen, as its attendees saw them.
1023 contributions · 192 sessions
HEPCon carried ICHEP to South America — the third ICHEP edition in the app after Bologna 2022 and Prague 2024. 552 attendees used it across a 1,023-contribution programme in 192 sessions, saving 1,624 talks to personal schedules.
View case study344 contributions · 70 sessions · 10 tracks · 66 posters
HEPCon ran the official LHCP 2026 conference app in Paris — the fifth LHCP edition in the app, after Bologna 2018, Belgrade 2023, Boston 2024 and Taipei 2025.
View case study800 attendees · 6 tracks · 150+ sessions · 300+ posters
EuNPC 2025 leveraged HEPCon for streamlined agenda access, Indico synchronisation, and offline-ready mobile navigation for the European nuclear physics community.
View case studyYes. HEPCon syncs directly from your Indico event URL — sessions, contributions, speakers, tracks, and rooms are imported and kept in sync automatically. You do not need to export files or maintain a second system.
Yes. LaTeX notation in session titles, abstracts, and author lists is parsed and rendered natively on iOS and Android. Equations, Greek letters, subscripts, and special symbols display correctly without any manual clean-up.
Yes. HEPCon is designed for high-density scientific programmes. Search, filtering, personal schedule bookmarking, and poster navigation all perform correctly at scale. Large author lists and collaboration credits are indexed and searchable by any author name.
Yes. HEPCon is offline-first — the full programme is cached on each attendee's device after the initial sync. Sessions, abstracts, room assignments, and materials are all available without a network connection.
Paste your Indico event link and see a working preview — LaTeX rendered, tracks mapped, and poster hall ready — before you commit to anything.
Rather see a live one first? Open ICHEP 2026 or CHEP 2026 in the free app (App Store, Google Play).
Evaluate free with your live data — the go-live decision is due one week before your event. No credit card required. Prefer a guided tour? Book a 20-minute call.
