Try HEPCon Free with Live Data
We preload your real agenda so your team can test the app with live data – free until 7 days before the event starts.
- Risk FREE: Your event can staay live T-7 days for free.
- Effortless: We offload all the work from you.
- Discount available: For academic and non-profit events.
Trusted by many
multiple major conferences • 10,000+ attendees • 98% organizer satisfaction
We will set up your event within 48 hours and email you access.
We load your real agenda so you can evaluate usability, performance and attendee experience—no commitment.
Free Period
Free visibility of your event in the mobile app until 7 days before the official start date.
Keep it active past that by selecting a paid plan.
Included
- Agenda ingestion (sessions & presentations)
- Speaker & author profiles (if provided)
- Image processing (logo, primary color)
- Push-ready structure (notifications after upgrade)
- Offline access & updates
Assets You Provide
Event URL / Indico link (or spreadsheet export)
We extract for you:
- Start & end dates + timezone
- Logo (SVG or ≥ 512px PNG, transparent background)
- Cover / hero image (1600×800 recommended)
- Primary & secondary colors (HEX)
- Sponsor list (optional: name, tier, link, logo)
- Venue maps (optional: PDF or high‑res PNG)
- Committee list (roles + names)
- Contact person (name + email)
- Privacy / terms link (or accept default)
How setup works
- Submit Request: Fill out the form below. You will be redirected to a confirmation page immediately.
- We Build (48h): We import and configure your agenda in HEPCon (1–2 business days).
- Test Drive: You receive a private link to review your app with live data.
- Go Live: Decide before T‑7 days whether to continue or remove the event.
Want the full walkthrough? See How to start using the HEPCon conference app.
Start Your Free Preview
Enter your event details below. We will import your agenda structure and email you a link to your private preview app.
They trusted us
20+ major conferences • 10,000+ attendees • 98% organizer satisfaction
Academic Conferences • Corporate Events • Public Outreach • Hybrid & Online
