EasyChair handles your submissions and reviews. HEPCon reads your smart program and puts the programme in the free HEPCon app, where attendees browse it offline and save talks to their own schedule, and keeps it current as the programme changes.
The 12th IFToMM International Conference on Rotor Dynamics ran on HEPCon, synced from its EasyChair smart program.Built for programmes of thousands of contributions.
Attending a conference that publishes an EasyChair smart program? Get the free HEPCon app (App Store, Google Play). If the conference isn't in its events list, paste the smart-program link on the Events screen: the programme is on your phone in about 30 seconds, offline, until at least a week after the conference ends.
EasyChair is one of the most widely used systems for submissions and peer review, and its smart program puts your schedule on the web. On site, attendees need that programme on their phones: readable on a small screen, there without a connection, and arranged around the talks they chose.
HEPCon reads your public smart program and publishes your conference as an event inside the free HEPCon app, whatever your field and however large your programme. You keep editing in EasyChair; HEPCon re-reads the same link and brings the changes to attendees' phones. The whole path, step by step, is in From EasyChair Smart Program to Mobile App.
Works from your public smart-program link: no API key, nothing to install, nothing to prepare. No public smart program? A schedule export works too. See pricing →
Programme at IFToMM Rotordynamics 2026, synced from EasyChair
HEPCon reads the pages your smart program already publishes and turns them into an event in the app. These are screens from IFToMM Rotordynamics 2026, as its attendees saw them.
Your public smart program
Any conference whose smart program is public. No API key and no developer time: HEPCon reads the pages one at a time, with a two-second pause between them, at the pace of a careful reader rather than a crawler.
Each talk keeps its session, room and abstract. When you add the papers, attendees open them in the app with a password you share.
Attendees save the talks they want to My Schedule, and the app flags any two that overlap.
You keep working in EasyChair. HEPCon reads your smart program and keeps the app in step with it.
Sessions, talks with their abstracts, speakers and authors with their affiliations, bios and photos, rooms, breaks and session chairs. Each session becomes a time block on its day, and every speaker can be found by name or affiliation.
Papers come separately from the smart program: you upload the PDFs in your organiser dashboard, HEPCon matches each one to its talk by its abstract, and you approve the matches. Attendees open the papers with a password you share.
Edit the programme in EasyChair as usual. HEPCon re-reads the smart program on a schedule agreed with you, applies only what changed, and lists moved rooms and times in the app under programme changes. A push notification about them goes out when you send it, or automatically if you choose.
If a re-read looks wrong, for example a programme suddenly half empty, the update is held until we have checked it, and attendees keep the last good version. Warnings show on the sync card in your organiser dashboard. See the organiser dashboard →
138 contributions · 56 sessions
The IFToMM rotor-dynamics community ran its 2026 world conference on HEPCon: 138 contributions in 56 sessions — up to four in parallel — synced from the public EasyChair smart program, with papers downloadable inside the app.
View case studyMy favorite parts of the app were ‘My Schedule’, the paper downloading feature, and the live tracking of the program showing what is happening at a given time. It was an excellent effort to get the app up and running in such a short timeframe.
Yes. HEPCon is a conference app that works alongside EasyChair. Paste your public smart-program link and your conference opens as an event inside the HEPCon app in about 30 seconds. Attendees browse it offline and save talks to their own schedule, and nothing in your EasyChair workflow changes.
No. HEPCon is an independent app, not made by or affiliated with EasyChair. Signing in, submitting and reviewing all stay on EasyChair's own site; HEPCon shows attendees the programme of a conference that publishes an EasyChair smart program.
Not for submissions and peer review: EasyChair keeps doing those. For the days of the conference, yes: attendees use HEPCon instead of the smart program on their phones. And if you move to another conference system later, the app stays the same, because HEPCon works with the other common systems and with a plain spreadsheet. See all integrations.
There is nothing to connect. Paste your public smart-program link, confirm by email, and your preview opens in the app in about 30 seconds. No public smart program? Send a schedule export and we build it within 48 hours. Evaluating with your live data is free, with no credit card; the go-live decision is due one week before your event.
Yes. HEPCon runs programmes of thousands of contributions without performance degradation.
Yes, once you add them. Papers come separately from the smart program: you upload the PDFs in your organiser dashboard, HEPCon matches each one to its talk, and attendees open them with a password you share.
HEPCon re-reads your smart program on a schedule agreed with you and updates attendees' phones with what changed. Moved rooms and times are listed in the app, and can go out as a push notification.
Not using EasyChair? HEPCon also works with:
Paste your smart-program link and see your conference inside HEPCon in about 30 seconds. No public smart program? We build it within 48 hours from a schedule export.
Rather see a live one first? Open IFToMM Rotordynamics 2026, synced from its EasyChair smart program, in the free app (App Store, Google Play).
Evaluate free with your live data — the go-live decision is due one week before your event. No credit card required. Prefer a guided tour? Book a 20-minute call.
