The IFToMM rotor-dynamics community ran its 2026 world conference on HEPCon: 138 contributions in 56 sessions — up to four in parallel — synced from the public EasyChair smart program, with papers downloadable inside the app.
View case studyThe Attendee App That EasyChair Doesn't Have
EasyChair is built for authors and reviewers. HEPCon is built for attendees — publish your complex, multi-track programme inside HEPCon and give participants an offline-capable agenda in 48 hours.
Your Attendees Build Apps. Your Conference Experience Should Match.
EasyChair is the world's most widely used conference management system for submissions and peer review. The researchers who come to your event are — in many cases — the same people who design and build the digital products the world uses. They will notice a bad conference experience. They will also notice a good one.
HEPCon closes the gap that EasyChair leaves open. Share your public smart-program link, and we publish your conference as an event inside the HEPCon app. Your attendees get offline access, full-text search across hundreds or thousands of papers, personal schedules, and push notifications — without you maintaining a separate app or duplicating your programme in a second system.
- Imports EasyChair's session, paper, author, and track data
- Full-text search across the entire programme — thousands of papers, instant results
- Push notifications for room changes and announcements — no email blasts needed
- Works fully offline — no network needed at the venue
Works straight from your public EasyChair smart-program link — no API access, nothing to prepare. No smart program? A schedule export (CSV/Excel) works too. See pricing →
The Expectations Gap That EasyChair Leaves Open
- A technically sophisticated audience notices every UX failure. EasyChair has no attendee app. Your participants — AI researchers, systems engineers, HCI experts — arrive expecting something better than a PDF or a broken mobile web page.
- There is no push notification path from EasyChair. Room changes and last-minute updates can only be communicated via email or venue notice boards. In a conference with 500 to 5,000 attendees, that means most people miss the update.
- No offline access in the moments that matter most. EasyChair's schedule view requires a working connection. Conference venues — especially large ones — are notorious for overloaded Wi-Fi. Your programme goes down exactly when the next parallel session is about to start.
- Attendees at large multi-track events can't plan their day. EasyChair offers no personal schedule. At a conference with 20 parallel tracks and 800 papers, participants who can't bookmark sessions are effectively navigating blind.
- Search doesn't exist where it's needed most — on a phone, on site. Finding "all papers on transformer efficiency" or "all talks by a collaborator" isn't possible from EasyChair's mobile view. That's exactly the kind of task researchers do between sessions.
- Your organising effort deserves a matching attendee experience. You ran a rigorous review process, recruited top programme chairs, and built a scientifically excellent programme. The delivery layer should be equally strong.
HEPCon closes the gap — without touching your EasyChair workflow or duplicating any data.
Try free with your EasyChair export →
Built for the Scale EasyChair Conferences Operate At
EasyChair is used at some of the largest academic events in the world. HEPCon is built to handle that scale — not just 50 papers, but 5,000.
Full-Text Search Across All Papers
Attendees search by title keyword, author name, affiliation, or topic area across the entire programme — instantly, on their phones, offline. At a dense multi-track event with hundreds of talks, this is the feature that actually gets used.
Parallel Tracks at Scale
HEPCon shows simultaneous sessions side-by-side so attendees can choose between them without navigating back and forth. At conferences with 10, 20, or more parallel tracks, that comparison view is what your attendees need.
Personal Schedule for Every Attendee
Each attendee builds their own view by bookmarking sessions. Their personal schedule is stored locally and synced across devices — replacing screenshots and printed agendas with a tool that actually updates when the programme does.
How EasyChair Structures Map to HEPCon
HEPCon reads your EasyChair smart program and organises it into a mobile-first experience — not a review system interface.
Sessions and Papers
EasyChair sessions map to time blocks. Individual papers are presented as navigable items with title, authors, abstract, and track visible in one view. Parallel tracks are shown side-by-side so attendees can choose between them without losing their place.
Tracks and Topic Areas
EasyChair's topic areas or tracks become filter categories in the app. Attendees interested in "NLP / Generation" or "Computer Vision" can filter the programme to show only sessions in those areas — across the full multi-day schedule.
Authors and Affiliations
Author names and institutions from EasyChair are preserved, searchable, and grouped. Each author's contributions across the programme are collated — so finding all papers by a collaborator or prospective hire takes seconds.
Update Workflow
When the schedule changes in EasyChair, your smart program changes with it — we re-sync from the same link, compute the difference, and the update reaches all devices. No manual re-entry, no version mismatch between EasyChair and what attendees see.
From a Public Smart Program URL to a Native App
EasyChair has no public API and no native attendee app. HEPCon's importer reads the same Smart Program pages your attendees would otherwise browse on a desktop, and republishes them inside the HEPCon mobile app.
Your public Smart Program
https://easychair.org/smart-program/your-conference-2026/
Any conference whose Smart Program is published publicly. No API key, no paid tier, no developer time. The importer respects the same `robots.txt` and rate limits any well-behaved client would.
Native HEPCon app
NLP & Generation
Wed 10:30 · Hall A
Attention Sparsity in Long-Context LLMs
3 authors · 2 affiliations
Computer Vision
Wed 11:00 · Hall B
Diffusion Models for Medical Imaging
12 authors · 7 affiliations
Offline-first. Full-text + semantic search. Personal schedule. Push notifications when the Smart Program updates.
The importer is diff-aware — subsequent ingests propagate only what changed, not the whole programme.
Try free with your EasyChair Smart Program URL →
Curious what happens after you paste the link? How instant previews work.
One EasyChair Smart Program. Three Interfaces.
Your EasyChair data powers the mobile app, the web agenda, and the organiser dashboard — all from a single source.
HEPCon Mobile App
iOS & Android. Offline-first. Attendees install HEPCon once and find your conference listed inside — no separate app for you to build, distribute, or maintain.
See mobile features →Web Agenda on request
A responsive programme view for laptops and desktops — useful for pre-event planning, for invited speakers reviewing their session context, and for participants on restricted devices.
Explore web agenda →Organiser Dashboard
Send push notifications, post announcements, and monitor engagement — without touching EasyChair or waiting for a developer. Room changes go out in seconds.
See organiser tools →Built for Every Community That Runs on EasyChair
EasyChair's user base spans computer science, engineering, and applied research — including audiences that will benchmark your conference app against the tools they build professionally.
- AI, machine learning, and data science conferences
- Natural language processing, computer vision, and HCI symposiums
- Computing systems, networking, and security research meetings
- Mechanical, civil, and applied-engineering conferences and symposia
- Any multi-track conference managed through EasyChair — academic or industry
HEPCon handles programmes with thousands of papers and large author lists without performance degradation — built for exactly the scale that major EasyChair conferences operate at.
EasyChair + HEPCon, answered
Is there a mobile app for EasyChair conferences?
Yes. HEPCon works alongside EasyChair: share your public smart-program link and your conference is published inside the HEPCon app — fully browsable offline, with personal schedules, full-text search, and push notifications.
Does HEPCon replace EasyChair?
No. EasyChair remains your system for submissions and peer review. HEPCon is the attendee-facing layer — it mirrors your programme without any change to your EasyChair workflow.
How do I connect HEPCon to EasyChair?
No API, no integration work. Send your smart-program link (or a schedule export if you don't publish one) and we import, validate, and publish your event within 1–2 business days.
Can HEPCon handle conferences with thousands of papers?
Yes — HEPCon is built for the scale major EasyChair conferences operate at: thousands of papers, large author lists, dozens of parallel tracks, with instant offline search.
Not using EasyChair? HEPCon also works with:
Proof from Engineering & Technical
See all →
~600 (est.) attendees · 9 tracks · 591 contributions · ~250 (est.) posters
HEPCon delivers the official CHEP 2026 mobile and web agenda in Bangkok — the fourth CHEP edition supported, after Sofia 2018, Adelaide 2019, and Norfolk 2023.
View case study
500+ attendees · 8 tracks · 185 contributions
TWEPP 2025 — the Topical Workshop on Electronics for Particle Physics — relied on HEPCon for automatic Indico synchronisation, mobile-first agenda browsing, and push notifications supporting one of the largest electronics-for-physics communities.
View case studyOpen a real conference in HEPCon — right now
The fastest way to evaluate HEPCon is the way your attendees will use it. Install the free app and browse recent conferences — full programme, abstracts, speakers, and maps. Works offline once loaded.
iOS
Android
- Install the free app — 30 seconds, no account needed.
- Open a recent conference — CHEP 2026, the flagship computing-in-HEP conference synced live from Indico, or EPS-HEP 2025 (798 participants, 684 contributions) — straight from the organizers' own systems.
- That's your attendees' experience. Send us your agenda link and see your own event in it within 48 hours.
Prefer a guided tour? Book a 20-minute call.
Trusted by many
15,000+ attendees served since 2018 — from CHEP and ICHEP to research days
Give Your EasyChair Attendees an Experience That Matches Your Programme
Share your smart-program link and we'll publish your event inside HEPCon in 48 hours. Your attendees navigate offline, search the full programme, and get push notifications the moment something changes.
Try Free with My Smart-Program Link Book a DemoEvaluate free with your live data — the go-live decision is due one week before your event. No credit card required.