The IFToMM rotor-dynamics community ran its 2026 world conference on HEPCon: 138 contributions in 56 sessions — up to four in parallel — synced from the public EasyChair smart program, with papers downloadable inside the app.
View case studyThe Attendee App Layer for Your OpenConf Conference
OpenConf handles your submissions and reviews. HEPCon publishes your multi-track programme inside the HEPCon app — from your public programme link or an export — an offline-capable agenda attendees actually use on site.
OpenConf Sets the Bar for Rigorous Review. HEPCon Sets It for Attendee Experience.
OpenConf is a well-established system for paper submission, peer review, and schedule management — trusted by IEEE chapters, ACM communities, and technical symposiums where programme quality is taken seriously. What it doesn't include is an attendee-facing mobile experience for the event itself.
HEPCon closes that gap without adding work to your side. Export your OpenConf schedule once and we publish your conference as a new event inside the HEPCon app. Attendees download the programme and browse it offline — personal schedules, full-text search, and push notifications included. No separate app to build, no second system to maintain. OpenConf stays your programme tool; HEPCon delivers the on-site experience.
- Maps OpenConf sessions, papers, authors, tracks, and rooms
- Offline-first — the full schedule works without venue Wi-Fi
- Re-import on schedule changes — no manual editing in a second system
- Push notifications for room changes and announcements — sent from the dashboard in seconds
Works with OpenConf's CSV/spreadsheet exports — available in any OpenConf installation. No API access required. See pricing →
The Attendee Experience Gap That OpenConf Doesn't Fill
- No attendee-facing programme app. Once the schedule is finalised, OpenConf provides no mobile view for participants. Attendees rely on printed programmes or static web pages — neither of which supports real-time updates or personal bookmarks.
- Schedule changes have no push path to attendees. Room swaps, cancellations, and added sessions can only be communicated via email or venue notice boards — there is no way to reach participants directly from OpenConf.
- Conference websites maintained in parallel with OpenConf go stale. Keeping a separate schedule page in sync with OpenConf is how version mismatches happen — and how attendees arrive with the wrong information.
- Multi-track events are hard to navigate without a personal schedule. Attendees have no way to bookmark sessions inside OpenConf. At conferences with parallel tracks running simultaneously, participants miss sessions they would have chosen to attend.
- Abstracts are inaccessible on the day. Paper abstracts and author information live in OpenConf's submission system — not in a format attendees can browse on their phones between sessions.
- Offline access is non-negotiable in many venues. Engineering and computing conferences often run in buildings where the Wi-Fi is shared, slow, or behind institutional firewalls. An offline programme is a basic expectation.
HEPCon solves all of these — without touching your OpenConf setup or rebuilding the programme in a second system.
Try free with your OpenConf export →
How It Works — Three Steps, No Integration Required
No API agreement, no custom development, no changes to your OpenConf installation. Just the schedule export your programme committee already produces.
1
Export from OpenConf
Use the schedule export available in any OpenConf installation — the CSV or spreadsheet your programme committee already produces. No API key needed, no technical setup, no OpenConf configuration changes.
2
Share the File with HEPCon
Send the file via email or upload it through the organiser dashboard. We validate the structure, flag any gaps (missing rooms, missing time slots), and confirm before publishing. Typically done within 1–2 business days.
3
Attendees Find Your Event in HEPCon
Your conference appears inside the HEPCon app. Attendees install the app once, find your event, and download the programme for offline use. When you re-export from OpenConf, we push the changes automatically.
How OpenConf Structures Map to HEPCon
HEPCon reads your OpenConf export and organises the data into views designed for on-site use — not programme committee management.
Sessions and Papers
OpenConf sessions become time blocks in the app. Individual papers are the navigable items attendees browse — title, authors, affiliations, and abstract visible in a single tap. Parallel tracks are shown side-by-side so attendees can compare them.
Tracks and Rooms
Track codes from OpenConf become filter categories. Room names become navigable locations, optionally linked to venue maps. Attendees filter by track or room to focus on sessions relevant to them without navigating the full programme.
Authors and Affiliations
Author lists from OpenConf are preserved and searchable. Attendees can find all papers by a given author or institution — useful at research-focused events where networking and collaboration are a primary goal of attendance.
Error Handling Before Go-Live
If a paper is missing a room or time slot in the export, HEPCon flags it in the organiser console so you can fix it at the source in OpenConf before attendees see the gap. You catch data problems before day one, not during.
What OpenConf Doesn't Reach: The Attendee's Phone During the Event
OpenConf is a strong programme-management tool. Once the schedule is set, HEPCon picks up where it stops — on the device, in the corridor, during the live event.
Conflict warnings for parallel IEEE / ACM tracks
IEEE chapter conferences and ACM symposiums often run four to six parallel tracks. Attendees bookmark sessions across them and discover the clash mid-corridor. HEPCon's personal agenda flags overlaps with a summary banner above the schedule and per-row badges — the trade-off is visible before the doors open, not at the doorway.
Late-breaking sessions surface as a “What’s changed” feed
OpenConf does not push schedule changes to attendees' phones. HEPCon does. Every programme edit is recorded as a human-readable diff — "Room moved A3 → B1", "Session added: late-breaking paper 14:00" — on a dedicated mobile page and the home card. Tracking is gated to a configurable event window so prep edits never pollute the feed.
Built for IEEE, ACM, and Engineering Conference Organisers
OpenConf is trusted in IEEE chapters, ACM communities, and technical symposiums where rigorous peer review is a requirement — and where attendees bring high expectations for the digital experience alongside. HEPCon is designed for exactly that context.
- IEEE and ACM chapter conferences and symposiums
- Computing, networking, and systems research meetings
- Engineering and applied sciences technical workshops
- Multi-track academic conferences with dense parallel programmes and technically demanding audiences
OpenConf + HEPCon, answered
Is there a mobile app for OpenConf conferences?
Yes. HEPCon is a mobile and web conference app that works alongside OpenConf. You export your OpenConf schedule as a CSV file and HEPCon publishes your conference as an event inside the HEPCon app — attendees can browse it fully offline, with personal schedules and push notifications.
Does HEPCon replace OpenConf?
No. OpenConf remains your system for abstract submission, peer review, and schedule management. HEPCon is the attendee-facing presentation layer — it imports your OpenConf schedule and delivers it as a mobile-first, offline-capable agenda without any changes to your OpenConf workflow.
How do I connect HEPCon to OpenConf?
No API or technical integration is required. You export your schedule from OpenConf as a CSV or spreadsheet file and share it with HEPCon. We import it, validate the structure, and publish your event inside the HEPCon app within 1–2 business days.
What happens if there are errors in the OpenConf export?
HEPCon validates your OpenConf export before publishing. If a paper is missing a room assignment or time slot, we flag it in the organiser console so you can fix it at the source in OpenConf — before attendees see any gap in the programme.
Not using OpenConf? HEPCon also works with:
Proof from Engineering & Technical
See all →
~600 (est.) attendees · 9 tracks · 591 contributions · ~250 (est.) posters
HEPCon delivers the official CHEP 2026 mobile and web agenda in Bangkok — the fourth CHEP edition supported, after Sofia 2018, Adelaide 2019, and Norfolk 2023.
View case study
500+ attendees · 8 tracks · 185 contributions
TWEPP 2025 — the Topical Workshop on Electronics for Particle Physics — relied on HEPCon for automatic Indico synchronisation, mobile-first agenda browsing, and push notifications supporting one of the largest electronics-for-physics communities.
View case studyTrusted by many
15,000+ attendees served since 2018 — from CHEP and ICHEP to research days
Your OpenConf Programme Deserves a Matching Attendee Experience.
Export your OpenConf schedule and we'll publish your event inside HEPCon in 48 hours. Attendees navigate offline, get push notifications, and build personal schedules — without you maintaining a second system.
Try Free with My OpenConf Export Book a DemoEvaluate free with your live data — the go-live decision is due one week before your event. No credit card required.