A mobile conference app that takes on your event's identity, caches the full programme on the device, and gives you a choice between two distribution models depending on scope.
Pick the distribution model that fits your scope, timeline, and branding budget.
Default — fastest path
Enterprise add-on — by arrangement
Most events stay featured inside HEPCon — a returning, pre-installed audience is worth more than a separate icon. Branded editions exist for societies with standing brand mandates, and always ship alongside the shared-app listing.
Not sure which fits? See your own event first — it's free:
Paste your programme link — private preview in ~30 secondsIndico, EasyChair, and public ConfTool programmes build instantly; everything else we set up within 48 hours. Programmes under 50 contributions are free outright.
Set your visual identity once. Every attendee opening the event sees your branding — not a generic HEPCon shell.
An attendee at your event opens HEPCon and lands on your event's home screen — your colours, your logo, your cover image. No HEPCon-branded loading screen between them and your programme. The visual context says "you're at this event".
When several organisations run events on the platform, each event keeps its own identity. An attendee with three events in their list sees three distinct visual experiences as they switch between them — not a generic chrome with different titles.
Network round-trips happen only when something has actually changed. Everything else lives on the device.
The entire programme — sessions, abstracts, speakers, rooms, sponsors, maps — downloads into a local database. Typical sync time: a few seconds, regardless of how large the programme is.
The app reads from the local cache first. "Today" appears in milliseconds; search is instant; abstracts open without a spinner. No network dependency for the core experience — only for delta updates.
When a session moves or a speaker substitutes, the app fetches only the delta — typically a few hundred bytes, not the full programme. Network failure mid-update leaves the cached state intact and usable.
Honest about what's globally distributed and what isn't.
App-store binaries, branding images, splash screens, sponsor logos, and supporting static content are served from Google Cloud's global CDN. The response comes from the closest edge node to the attendee — whether they're in Sydney, São Paulo, or Stockholm.
Programme data, attendee favourites, and event configuration live in a single EU region: Frankfurt. This is intentional. Many European academic societies and medical organisations require EU data residency for GDPR compliance, and the single-region design makes that contractually clean.
Sign-in flows (anonymous, ORCID, LinkedIn) route through the identity provider's global infrastructure, so login latency stays in the 100–200 ms range regardless of where the attendee is sitting.
Live features (Q&A posting, mic queue, real-time polls) hit the Frankfurt region. For an attendee in Australia or Asia, that adds roughly half a second of latency versus a European attendee. Acceptable for typed Q&A; not noticeable for browsing because browsing is local-cache.
Each vertical has its own framing of the same mobile app, tuned to the audience.
~1,000 (est.) attendees · 1023 contributions
HEPCon carried ICHEP to South America — the third ICHEP edition in the app after Bologna 2022 and Prague 2024. 552 attendees used it across a 1,023-contribution programme in 192 sessions, saving 1,624 talks to personal schedules.
View case study~350 (est.) attendees · 10 tracks · 344 contributions · 66 posters
HEPCon delivers the official LHCP 2026 mobile and web agenda in Paris — the fifth LHCP edition supported, after Bologna 2018, Belgrade 2023, Boston 2024 and Taipei 2025.
View case study800 attendees · 6 tracks · 150+ sessions · 300+ posters
EuNPC 2025 leveraged HEPCon for streamlined agenda access, Indico synchronisation, and offline-ready mobile navigation for the European nuclear physics community.
View case study15,000+ attendees served since 2018 — from CHEP and ICHEP to research days
Send us your programme link or a sample export — Indico, EasyChair, ConfTool, Confex, OpenConf, or a spreadsheet — and we will build a working preview branded for your event within 48 hours.
Request a Custom Preview Talk about a Branded Edition
