Mobile Conference App for Scientific, Academic & Technical Events

Built for the Moments Between Rooms

The critical decisions at a conference are made on the move: in corridors, stairwells, and over coffee. That’s when your attendees check where they need to be next, not on a laptop in their hotel room.

A responsive website can show the program, but a mobile conference app removes friction: it opens instantly, works offline, remembers personal choices, and surfaces exactly what matters right now.

One‑tap access to “Now” and “Next” sessions
Personal schedule with quiet, configurable reminders
Offline access to talks, abstracts, rooms, and maps
Interface tuned for complex research titles and long tracks

Optimized for Dense Scientific & Technical Agendas

HEPCon’s mobile engine is designed around research conferences first, not expo floors.

Handles Huge Programs

Multi‑day, multi‑track schedules with thousands of contributions remain fast and responsive, even on older phones.

Scientific Content Aware

Long titles, abbreviations, and notation are displayed clearly, so sessions remain readable for physics, engineering, and clinical communities.

Offline by Design

The full agenda lives on the device. Attendees can browse “Today”, search, and open abstracts even when venue Wi‑Fi collapses.

What Attendees Actually Use

Most people use 3–4 screens repeatedly: “Now”, “My schedule”, “Search by speaker”, and “Where is this room?”. HEPCon keeps those front and center.

Today / Now view
See what is happening right now and what’s next, filtered by track or room.
My Schedule
Star sessions to build a personal agenda. Optional 5–10 minute reminders before a talk starts.
Search & Filters
Find sessions by title, speaker, track, or room in milliseconds, even in huge programs.
Maps & Room Info
Attach floor plans so people can move across campuses without queueing at the info desk.

No New CMS. Just Import from Your Existing System.

HEPCon connects to what you already use: Indico, ConfTool, OpenConf, or structured Excel exports.

Indico

Export your Indico timetable XML. HEPCon ingests sessions, contributions, authors, and rooms.

Indico conference app →

ConfTool

Use standard ConfTool program exports (CSV/Excel/XML) to populate the mobile agenda.

ConfTool integration →

Other Sources

For OpenConf, Excel, or custom systems, we provide a mapping template to transform your data once.

How to start →

What Actually Happens on the Phone

HEPCon is not a thin web wrapper. It is a native app with its own offline storage, sync logic, and notification flow designed for scientific conferences.

Offline Cache Strategy

When an attendee first opens the app, it downloads the full agenda, abstracts, and room list into a local database. Subsequent launches read from that cache first, so “Today” appears instantly—even on congested venue Wi‑Fi.

Smart Updates

Organisers push programme updates from the HEPCon backend. The app compares versions and fetches only the delta: changed sessions, rooms, or abstracts. A subtle “Schedule updated” bar lets users reload without interrupting what they’re doing.

Quiet, Useful Notifications

Attendees can opt into reminders for their own schedule and high‑priority organiser alerts (e.g. room changes, safety messages). No social spam, no constant nudging—just the signals that matter.

Distribution & App Stores

For public events, HEPCon is distributed via the usual app stores, branded with your conference or society. For private or internal meetings, we can support restricted distribution flows as needed.

Low Friction for Attendees

No account creation is required to see the programme. Most users go from “Install” to “Viewing Today’s sessions” in under 10 seconds on a modern device.