Conference App Guides
Practical guides for choosing and setting up a conference app — by event type and by the platform you already use.
These guides help you define requirements, understand your data, and avoid common mistakes. Start with the guide that matches your situation — event type or existing platform — then continue to the relevant solution page.
By Event Type
Scientific conferences — vendor evaluation process
How to run demos that reveal real capability, questions that separate vendors from marketing, and red flags that predict live-event failures.
Open guide →Engineering & physics — technical requirements spec
What the app must technically handle: LaTeX, large author lists, true offline in underground venues, Indico/OpenConf fidelity, and a verification checklist.
Open guide →Medical congresses
CME/CPD labelling, privacy constraints, offline reliability, sponsor separation.
Open guide →Social sciences & humanities
Panel/roundtable formats, multilingual content, ConfTool integration, privacy-first requirements.
Open guide →University research days
Poster-heavy events, campus navigation, simple access for mixed audiences.
Open guide →Internal R&D summits & corporate events
SSO, private deployment, session-level access control, IT security review process.
Open guide →By Platform
Indico
REST API, XML exports, LaTeX in abstracts, large author lists, private instances.
Open guide →EasyChair
Two-export workflow, full-text search requirements, what EasyChair doesn't include.
Open guide →OpenConf
Volunteer-run events, self-hosted installs, schedule export options by version.
Open guide →CSV / Excel / Spreadsheet
No named platform? Data structure, common mistakes, EDAS, Softconf, Pretalx, and more.
Open guide →