Professionalise Your University Research Day
Give students and faculty the polished conference experience they see at major international meetings — on a campus budget, with no IT support needed.
Your Students' Work Deserves Better Than a Printed Booklet
A university research day represents months of work — by students, faculty supervisors, and the administrators who coordinate it all. The programme quality is there. The poster content is there. What's often missing is a delivery layer that matches that effort.
HEPCon gives your departmental event the same mobile technology used at major international congresses like ICHEP and TWEPP — searchable, offline-capable, and live in 48 hours. Students are findable by name and department. Judges navigate to the right poster in seconds. Families and visitors can follow the day without asking at the information desk. And next year, you reuse the same structure with a new data file.
- Start from the Excel sheet you already maintain — we handle the rest
- Student posters searchable and filterable by department, degree level, or theme
- Poster judging view — judges see only the work they need to score, in the right order
- Works offline in basement lecture halls and buildings with poor campus Wi-Fi
Pricing plans designed for departmental budgets — not conference industry rates. See pricing →
Elevate Student Work
Make student posters searchable and discoverable — the same way professional scientific proceedings are indexed at international congresses.
What Goes Wrong at Campus Research Days Without a Digital Programme
- Poster withdrawals and room swaps make printed booklets wrong by 8am. Last-minute changes are inevitable. Printed materials can't be updated — so the version in attendees' hands is already out of date when the doors open.
- Judges walk the floor with paper lists and can't locate specific students. Without a searchable, filterable programme, judges waste time navigating poster halls and miss their assigned presentations.
- You rebuild the same Excel-to-PDF workflow every year. The same formatting, the same manual updates, the same version confusion. There's no structure that carries over from one edition to the next.
- Visitors and families can't navigate between buildings and poster zones. Campus events spread across multiple floors or buildings — without floor maps and location labels in the programme, the information desk becomes the navigation tool.
- Students miss their own presentation slot. Unclear signage, late schedule changes, and a confusing printed layout mean students can misread when they're "on" — especially in evening or multi-session events.
- Faculty committees coordinate via email threads with no single version. Without a central source of truth, reviewers and judges work from different copies of the programme and arrive with conflicting information.
Tailored for Academic Showcases and Poster Events
Poster Judging Made Easy
Assign posters to judges by track or degree level. They see only the work they need to score, in the right order, with location and student details at a glance — no printed list required.
Clear Signals for Students
Highlight when a student is "on duty" at their poster, when judging is active, and when the public viewing period starts — so nobody misses their slot because of an unclear schedule.
Campus-Friendly Navigation
Attach building and floor maps so visitors move from the keynote hall to poster clusters without asking for directions. Room labels and location notes are surfaced on each session card.
From Your Spreadsheet to a Working App
One Spreadsheet to App
Start from the Excel file you already maintain for posters or talks. We provide a simple template and turn it into a navigable programme — no technical setup required on your side.
Clear for Students, Families, and Visitors
Attendees find specific students, degree levels, and rooms without queueing at an information desk. Filters by department, theme, and poster location work offline.
Reusable Each Year
Once your event structure is set up, you reuse the same configuration next year with a new data file. No rebuilding from scratch, no reformatting the PDF again.
Built for University and Academic Events
- Annual faculty research days and departmental showcase events
- Student poster competitions and graduate research conferences
- Interdisciplinary university symposiums with multi-building programmes
- Academic institute open days with public and external attendees
Trusted by many
multiple major conferences • 10,000+ attendees
What Students, Judges, and Visitors See on Their Phones
Searchable by student name, department, or degree level — no printed list required. Works offline in basement lecture halls and campus buildings with poor Wi-Fi.
Research day overview with poster zones and session schedule
Judge view — assigned posters in order, with location and student details
Ready for Your Research Day?
Send us your spreadsheet and we'll show you the working app before you commit to anything. Students, judges, and visitors navigate on their own from day one.
Build My Campus App Book a DemoFree until 7 days before your event. No credit card required.