From Indico or the spreadsheet you already keep: posters findable by student, poster awards with jury voting, and next year's edition from a new file. Free under 50 contributions.
GIREP-MPTL 2026: 296 contributions in 102 sessions · GIREP-EPEC 2025: 350 attendees
A university research day represents months of work — by students, faculty supervisors, and the administrators who coordinate it all. The programme quality is there. The poster content is there. What's often missing is a delivery layer that matches that effort.
HEPCon gives your departmental event the same mobile technology used at major international congresses like ICHEP and TWEPP — searchable, offline-capable, and in the app within 48 hours. Students are findable by name and department. Judges navigate to the right poster in seconds. Families and visitors can follow the day without asking at the information desk. And next year, you reuse the same structure with a new data file.
Pricing plans designed for departmental budgets — not conference industry rates. See pricing →
Make student posters searchable and discoverable — the same way professional scientific proceedings are indexed at international congresses.
Run the poster competition on the built-in awards engine: an opt-in voting window, jury moderation, computed shortlists, and published winners — with results exportable as CSV. A dedicated judge-assignment view is available on request.
The programme makes each poster's session, time, and location unambiguous, and the voting window is clearly bounded — so students know when to stand by their work and nobody misses their slot.
Attach building and floor maps so visitors move from the keynote hall to poster clusters without asking for directions. Room labels and location notes are surfaced on each session card.
Start from the Excel file you already maintain for posters or talks. We provide a simple template and turn it into a navigable programme — no technical setup required on your side.
Attendees find specific students, degree levels, and rooms without queueing at an information desk. Filters by department, theme, and poster location work offline.
Once your event structure is set up, you reuse the same configuration next year with a new data file. No rebuilding from scratch, no reformatting the PDF again.
Judging schedules collide easily — five posters to see in the same 20-minute window, or a faculty committee meeting overlapping the public viewing. When judges save their posters and sessions to My Schedule, HEPCon flags every overlap with a summary banner ("You have 3 conflicts today") and a badge on each affected entry, so a judge spots the clash before the day starts rather than mid-corridor.
When the day ends with a "best poster" announcement, HEPCon's awards engine handles the workflow: an opt-in voting window, jury-only moderation, optional live rankings, and one step each to compute the shortlist and publish the winner. The announcement appears as a home-screen card the moment it is published — no email blast required, no scramble to update a printed handout.
296 contributions · 102 sessions
The physics-education research community came back: a year after GIREP-EPEC 2025 in Leiden, GIREP MPTL 2026 in Crete brought the community's next meeting to HEPCon — 296 contributions in 102 sessions, up to 9 in parallel.
View case study
2025 • Leiden, Netherlands
350 attendees · 6 tracks · 200 contributions · 80 posters
HEPCon provided the GIREP-EPEC 2025 mobile agenda in Leiden with Indico sync, session-level filters, and push notifications for the international physics education community.
View case studySearchable by student name, department, or degree level — no printed list required. Works offline in basement lecture halls and campus buildings with poor Wi-Fi.
One day of the programme, each session with its room
My Schedule flags two saved entries that overlap
Screens from EuNPC 2025 in Caen, as its attendees saw them.
Yes. HEPCon is specifically designed for poster-centric academic events. It supports jury-scored poster awards via the opt-in awards engine, department and degree-level filters, campus navigation, and offline access — all from a standard Excel or CSV programme export.
No. Your research day is published as an event inside the HEPCon app. Students, judges, and visitors install HEPCon once and find your event listed inside — no separate app to distribute or maintain.
Yes. Judges find each poster by title or student name, with its location, and save their list to My Schedule, which flags any two that overlap. No printed list required. A dedicated judging view that shows each judge only the posters they score is available on request.
Very little. You provide the spreadsheet you already maintain for posters or talks. HEPCon handles the import, validation, and publishing. Once your event structure is set up, you reuse it the following year with a new data file.
Paste your programme link or upload your spreadsheet, and see the working app before you commit to anything. Students, judges, and visitors navigate on their own from day one.
Rather see a live one first? Open GIREP MPTL 2026 or GIREP-EPEC 2025 in the free app (App Store, Google Play).
Evaluate free with your live data — the go-live decision is due one week before your event. No credit card required. Prefer a guided tour? Book a 20-minute call.
