Professionalize Your University Research Day

Give students and faculty the polished conference experience they see at major international meetings—on a campus budget.

Try Free
Book Demo
HEPCon web and mobile interface preview

Campus events shouldn't feel "low budget"

Organizing an annual Academic Showcase or Student Research Day is stressful. You have zero time, a limited budget, and hundreds of student abstracts to manage.

HEPCon gives your departmental event the same mobile technology used by major international congresses like ICHEP and TWEPP.

  • No IT Support Needed: We handle the setup. Just send us your Excel sheet or Indico link.
  • Student-Friendly: Works on every phone, fully offline (great for basement lecture halls).
  • Affordable: Pricing plans designed for university departmental budgets.

Elevate Student Work

Make student posters searchable and discoverable, just like professional scientific proceedings.

Headaches at Campus Research Days

  • Last-minute poster withdrawals and room swaps that make printed booklets instantly outdated.
  • Judges walking the floor with paper lists, struggling to locate specific students or categories.
  • Faculty committees coordinating via email threads and spreadsheets with no single, clear version.
  • Visitors and families unable to find buildings, floors, or poster zones on a crowded campus.
  • Students misreading schedules and missing their own presentation slot because of unclear signage.
  • Organizers rebuilding the same Excel-to-PDF workflow every year instead of reusing a stable structure.

Tailored for Academic Showcases

Poster Judging Made Easy

Assign posters to judges by track or degree level. They see only the work they need to score, in the right order, with location and student details at a glance.

Clear Signals for Students

Highlight when a student is “on duty” at their poster, when judging is active, and when the public viewing period starts—so nobody misses their slot.

Campus-Friendly Navigation

Attach simple building and floor maps so visitors can move from the keynote hall to poster clusters without constantly asking for directions.

Launch in as little as 48 hours with concierge setup

Short on time? We’ll import your agenda, and publish the app for you—so you can focus on the program.

  • Import from Indico or CSV (tracks, sessions, posters)
  • Image processing (logo, colors, sponsor placements)
  • Push notifications & analytics configured
  • Final review & launch checklist
Request concierge setup Book a 15-min walkthrough
What you get
Data setup
Agenda import & validation
Branding
Colors, logo, sponsors
Push & analytics
Notifications & dashboards
Launch checklist
Final review & handoff

No obligation—just the checklist and next steps.

Built for Busy Academic Organizers

Department administrators, graduate coordinators, and faculty conveners can run a full-featured conference app without writing a single line of code.

One Spreadsheet to App

Start from the Excel sheet you already maintain for posters or talks. We provide a simple template and turn it into a navigable program.

Clear for Students & Families

Help visitors find specific students, degree levels, and rooms without queueing at an information desk.

Reusable Each Year

Once your structure is set up, you can reuse the same configuration for next year’s research day with a new data file.

Ready for your Research Day?

See your schedule in the app before you pay anything.

Build My Campus App

Built on the HEPCon Platform

This solution combines the core HEPCon products into a configuration suited to this type of event.