EasyChair Smart Program to Conference App: What the Link Carries

EasyChair's job ends when the programme is published. The smart program it publishes is enough to build the attendee app from, with no export, API key or account.

EasyChair runs submissions, reviewing and the programme committee for thousands of computer science, AI and engineering conferences, and then it stops. What it publishes, for any conference whose chairs make it public, is the smart program at https://easychair.org/smart-program/<your-conference>/: one page per day with every session, talk, presenter and full abstract, one page per person, one page per room.

That website is all HEPCon needs. Paste the link on the try-free page, confirm by email, and about 30 seconds later a private preview of your conference is in the app, with a join code for the committee. Sessions, talks with their abstracts, every author as a person with an affiliation, rooms with their capacity: all of it crosses, and each record keeps its EasyChair id, so a re-import after a schedule change updates it in place and attendees’ favourites survive.

What the link does not carry

The smart program prints times without a zone, so you tell us the venue’s once. It publishes no email addresses, so people are matched by name and moderator rights are granted deliberately in the organiser dashboard. It carries abstracts, not files: papers and slides are added separately and attached to their talks. And an invited talk that was never a submission appears only if the chairs put it on the smart program; otherwise it is added in the dashboard like any other session.

In the field

The 12th IFToMM International Conference on Rotor Dynamics ran in Lahti in June 2026 with 138 contributions in 56 sessions, imported from its public smart program and re-imported as the programme moved.

The checks to make before you paste, and the two-export route for a smart program that is not public, are on the EasyChair conference app page.

Paste your smart-program link →